Procurement Coordinator

Overview Arete Industrial Solutions is seeking a dependable, highly organized, and detail-oriented Procurement Coordinator to manage purchasing and ordering needs for our construction operations. This position will be responsible for coordinating company purchases, communicating with vendors, tracking orders, maintaining accurate purchasing records, and ensuring materials, supplies, equipment, and other requested items are ordered and delivered in a timely manner. The ideal candidate must be able to manage multiple requests at once, communicate effectively with site leadership and vendors, and maintain accurate records in a fast-paced construction environment. Responsibilities Receive and process purchase and supply requests from supervisors, foremen, site leadership, and administrative staff Order materials, tools, equipment, office supplies, safety supplies, and other company necessities Communicate with vendors regarding pricing, availability, delivery dates, and order status Obtain quotes and compare pricing when necessary Create and maintain purchase orders and purchasing records Track all open orders from the time they are placed through delivery Follow up on delayed, missing, incorrect, or damaged orders Confirm deliveries and ensure requested items are received by the correct site or department Maintain organized records of purchases, invoices, receipts, vendor information, and order confirmations Update procurement tracking spreadsheets and reports Coordinate with accounting regarding invoices, receipts, payment documentation, and purchasing records Maintain vendor contact information and assist with establishing new vendor accounts when needed Monitor frequently ordered items and help prevent supply shortages Track company spending and assist with maintaining purchasing budgets when requested Assist with equipment rentals and coordinate rental extensions, exchanges, pickups, and returns Communicate order updates to management and requesting departments Ensure purchases follow company approval procedures Help identify opportunities to reduce costs and improve purchasing efficiency Maintain confidentiality regarding company pricing, vendor agreements, and financial information Assist with other administrative and operational duties as needed Required Qualifications & Skills Previous experience in procurement, purchasing, construction administration, logistics, inventory, or a related role Strong organizational and time-management skills Strong attention to detail and accuracy Ability to manage multiple orders and requests at the same time Proficiency in Microsoft Excel required Proficiency in Microsoft Outlook, Word, and general computer systems Comfortable creating and maintaining spreadsheets, order logs, and purchasing reports Strong written and verbal communication skills Professional communication when working with vendors and company leadership Ability to compare quotes, pricing, and vendor options Ability to follow approval processes and maintain accurate documentation Ability to work independently and follow through on outstanding orders Comfortable working in a fast-paced environment with changing priorities Construction or industrial purchasing experience is strongly preferred Preferred Qualifications Experience purchasing construction materials, tools, equipment, or safety supplies Experience working with purchase orders, invoices, receipts, and vendor accounts Familiarity with equipment rentals and construction suppliers Experience coordinating purchases for multiple job sites Bilingual English/Spanish is a plus Schedule Full-time position Schedule may vary based on operational needs Must be available to respond to urgent purchasing needs during working hours Work Environment This position supports active construction operations and requires frequent communication with site leadership, vendors, administrative staff, and accounting. The Procurement Coordinator must be comfortable working in a fast-paced envi…

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