Procurement Coordinator

Company Name: UnitiWall Corporation Location: Mississauga, ON Are you organized, detail-oriented, and motivated by keeping purchasing activities, supplier communications, and material deliveries on track? Does working collaboratively across Procurement, Finance, Inventory, Manufacturing, and other teams excite you? As UnitiWall continues to grow, we’ve created a new Procurement Coordinator role to support purchasing activities, supplier coordination, purchase order tracking, and delivery follow-up. Working closely with the Procurement Lead and cross-functional teams, you’ll help maintain accurate records, ensure timely communication, and support material availability for manufacturing and operations. If you’re organized, detail-oriented, and excited to contribute to a collaborative, innovative manufacturing environment while developing your supply chain skills, we’d love to hear from you. What we are offering you Compensation & Benefits Comprehensive health and dental benefits, 100% premiums paid by the company Competitive bonus plan 3 weeks of paid vacation time off, annually 8 days paid personal days, annually What you’ll be doing Purchase Request Intake and Review• Receive purchase requests from internal departments and review them for basic completeness, including item description, quantity, required delivery date, business justification, vendor information, budget details, and supporting documentation. Review requests to identify whether they appear to relate to an existing supplier, sole source purchase, recurring material purchase, or new sourcing requirement, and flag items requiring Procurement Lead review. Check whether existing quotations are available and flag when updated quotations may be required in accordance with procurement requirements. Follow up with requesters to obtain missing specifications, drawings, scope details, delivery requirements, or approval information before the request proceeds. Quotation and Vendor Coordination• Request quotations from suppliers as directed by the Procurement Lead or where standard procurement requirements indicate updated pricing is needed. Collect and organize comparable supplier information, including price, lead time, availability, quality considerations, warranty terms, and delivery conditions for review. Assist the Procurement Lead by gathering supplier options or pricing information where a new quote or new vendor may be required. Maintain quotation records and save supporting documents in the appropriate procurement, project, or financial records location. Maintain accurate supplier master data, supplier contact lists, pricing records, catalog information, and purchasing system records. Vendor Setup and Finance Coordination• Assist with new vendor setup requests by coordinating with Finance and gathering required supplier information, tax details, payment information, contact information, and other required documentation. Follow up with suppliers and internal stakeholders to collect missing vendor setup information. Notify the Procurement Lead and Finance once vendor setup information has been submitted or when setup delays may affect purchasing timelines. Purchase Order Tracking and Delivery Coordination• Track open purchase orders, blanket purchase orders, supplier confirmations, shipment dates, partial deliveries, and expected delivery timelines for visibility and follow-up. Prepare itemized purchase orders for applicable orders, such as cladding, custom profiles, windows, and similar items, so line-level details are available to support the receiving function when materials arrive. Review blanket purchase orders and related supplier bills at a support level to flag potential overbilling, duplicate billing, remaining balance concerns, or unusual billing activity to the Procurement Lead or Finance. Share delivery updates with Inventory, Material Handling, Receiving, and other affected departments so they are aware of expected shipment dates and incoming materials. …

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