Procurement Contracting Officer
NCTDDescription Under general direction from the Procurement and Contract Administration Manager, the Procurement Contracting Officer (PCO) is responsible for conducting basic- to intermediate-level procurement and contract administration assignments for a wide variety of commodities and services in support of the operation of the District. PCO assignments may include routine micro-purchases to more complex, formal procurements for construction, professional services, IT, and rolling stock, of basic to moderate complexity as assigned. All activities are conducted in compliance with applicable federal, state, and/or local regulations and District policy. Distinguishing Characteristics This position is characterized by the exercising of independent judgment and discretion with the guidelines of Division policies and procedures. This position is a full performance level position and is distinguished by the need for analytical skills and familiarity with local, state, and federal procurement guidelines including but not limited to FTA and/or FRA regulations. This position is familiar with federal DBE regulations and reporting requirements and can work with minimal supervision and direction. Supervision Received and Exercised This position reports to the Procurement and Contract Administration Manager. No supervision of others is exercised. This position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted. Working Conditions Normal working conditions for this position are in both an office and field setting. Work outside of standard office hours may be required to meet deadlines or other business needs. Business travel may be required periodically between District sites, governmental agencies, consultants’ facilities, and other locations as required. Examples of Duties Essential Functions Duties may include, but are not limited to, the following: Performs procurement planning, solicitation, and evaluation of bids, quotes, and proposals, including through the use of an automated procurement processing system as appropriate. Obtains oral and written bids, proposals, or quotations from vendors; compares costs with the specification or scope of work and makes a recommendation to place orders or agreements. Conducts pre-bid or pre-proposal conferences and bid openings. Facilitates and leads source selection committees. Advises user departments and staff on various procurement methods and alternate products and recommends substitutes as appropriate. Prepares purchase order documents through a computerized system and formal contract agreement files. Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies, and procedures. Analyzes vendor performance and determines acceptable standards. Reviews change order requests and makes recommendations; assists in performing cost/price analysis of bids and proposals. Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations and District policy. Writes memoranda, correspondence, and reports relating to processing and execution of contracts or as otherwise requested; answers contract-related questions from vendors and/or District staff. Identifies prospective proposers and bidders, including DBEs. Develops new sources of supply and service. Participates in vendor outreach functions to encourage vendor participation. Negotiates and places annual blanket purchase orders, master purchasing agreements, and annual service agreements. Negotiates contract terms and conditions, including leading negotiation teams as needed, such that the outcome is the best value and is in the best business interest for NCTD. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide seamless customer service. Conducts research, evaluates findings, and make…