Procurement & Contracting Administrator

Salary $49,481.00 - $65,714.00 Annually Location 110 SE Watula Ave, 3rd Floor, Ocala, FL 34471, FL Job Type Full-Time Job Number 1102 Department Procurement and Contracting Opening Date 11/02/2026 Description This is a varied and highly responsible position assisting in the administration of comprehensive and substantial procurement and contracting functions and departmental operations including analyzing procedures to identify the most efficient methods of accomplishing work and to ensure operational compliance with rules, standards, and policies by performing the duties set forth herein. Examples of Duties ERP System Contracts and Change Order Management: Assists Procurement and Contracting Officer in duties related to ongoing monitoring and management of new contract and change order requests. Serves as primary contact for inquiries related to contract and change order approvals and rejections. Provides a high level of customer service and guidance regarding policies and procedures related to the establishment and modification of contracts. Builds, runs, and manipulates reports as requested. Procurement Card Program Administration: Assists Procurement and Contracting Officer in all duties related to P-Card Program management. Serves as a member of the City’s P-Card Administration Team and the primary contact for all P-Card related inquiries. Provides a high level of customer service and guidance to City staff regarding policies and procedures relating to the City’s P-Card Program. Reviews P-Card applications for compliance and orders new and replacement cards. Is responsible for daily downloads of raw p-card data from the City’s financial institution and preparing the files for import into the Munis financial system. Builds, runs, and manipulates reports as requested. Special Projects and Reports: Completes administrative studies and analyses. Conducts research, analyzes data, develops recommendations, observations, or summaries, and submits written and oral reports to Director on a variety of special assignments. Maintains the confidentiality of highly sensitive information. City Council Agenda Tasks: Tracks all contracts and renewals under $50,000 in expenditure. Adds such contracts to the City Council agenda as a report for every Council meeting. Prints and reviews the complete agenda with Contracting Officer immediately after publishing. Compliance Support: Provides a high level of customer service and guidance to the public, City staff, management, vendors, and the general public regarding Procurement and Contracting policies and procedures. Uses independent judgment to address issues and develop solutions. Handles complaints and concerns in a professional manner. Staff Training and Supervision: Trains and supervises staff and interns. Directs and coordinates work activities of staff and interns. Ensures follow through on assignments. Identifies and analyzes problems and works in conjunction with others to develop effective solutions and responses. Ensures department SOPs are properly prepared and maintained. Coordinates training programs and assists the Procurement and Contracting Officer in annual training of City staff on Procurement policies and procedures. Budget Administration: Assists Director with Budget management and preparation including budget planning, forecasting, control, and expenditure management. Reviews expenditure requests for relevance to budget. Contract Management: Manages departmental contracts. Helps maintain accurate financial records, reports, and files. Nonessential Job Functions Assists Division Heads as needed. Provides clerical & secretarial support as needed Perform any other related duties as required or assigned. Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND EXPER…

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