Procurement & Contract Specialist II

Thurston County Public Works is recruiting for a Procurement & Contract Specialist II to join our dynamic, energetic, and innovative Business Services team. The successful candidate will perform procurement activities and related contract development and administration for goods and services involving public works, technical and professional consulting, architectural and engineering consulting, construction, and infrastructure maintenance and repair. Essential functions may include, but are not limited to, the following: Maintains expert knowledge of current regulatory requirements for local government purchasing, procurement, and contract administration in Washington State related to goods and services, including but not limited to those for public works, technical and professional consulting, architectural and engineering consulting, construction, and infrastructure maintenance and repair. May act as liaison with other departments, vendors, and regulatory agencies, as required. Works closely and collaboratively with various staff to develop and implement internal procedures for best practices in purchasing, procurement, and contract administration to ensure compliance with state and local policies and regulations. Responsible for procurement activities in support of departmental programs, such as planning, developing, issuing, advertising, and coordinating solicitations (e.g., RFPs, RFIs, ITBs); writing or assisting others with writing and editing scopes of work; and advising on structure of solicitations and determination of appropriate selection criteria and weighting. Leads the proposal evaluation and vendor selection process; negotiates or participates in negotiations of contract scope of work and associated costs; issues notices of award; and maintains all related documents and records. Negotiates, prepares, and maintains various contract mechanisms, such as service contracts; on-call contracts; contracts for materials, equipment, and supplies; change orders; contract amendments and memorandums of agreement. Ensures contract mechanisms are in compliance with departmental standards, local policies, and regulatory requirements. Provides direction, assistance, and training to department managers and staff on purchasing, procurement, and contract administration requirements and processes. Responsible for purchasing goods and services, including small purchases and larger purchases that involve complex procurement activities. Research state and local master contracts and other means to purchase goods and services in the most efficient manner to achieve the best value. Assists various users with contract administration. Provides oversight and recommendations to ensure contract specifications pertaining to licensing, permitting, insurance, bonds, and other requirements are met. Advises users of risks, upcoming expiration dates, and other contract-related issues. Works with department staff to address contract issues and corresponds with vendors to resolve disputes. To view the full job classification, click here: Procurement and Contract Specialist II Essential Personnel: This position is considered to be an essential worker and may be required to work during non-business hours or closures in order to meet operational requirements and needs. WORKING CONDITIONS: Work Environment – Office setting in Thurston County, Washington. Schedule - Monday – Friday, 8:00 a.m. – 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours. Travel Requirements - Occasional travel may be required to attend meetings or trainings. Customer Interactions - Daily interactions via phone, in-person, and video with Thurston County staff and the public. WHO WE ARE: The Thurston County Public Works Department , located in Olympia, Washington, is a national award-winning agency in delivering quality projects to our community. Our mission is to provide excellent public services in all areas of our business. We actively help ou…

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