Procurement / Buyer (Remote Contract)

Job Description Job Brief: The Purchasing Agent is responsible for supporting the company’s purchasing activities by preparing, verifying, and placing purchase orders based on operational and production requirements. This position monitors inventory levels of raw materials, sundries, and supplies to ensure materials are available when needed while maintaining appropriate inventory levels and contr
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olling purchasing costs.
The Purchasing
Agent works closely with suppliers and internal departments to coordinate purchasing activities, monitor deliveries, resolve order and shipping issues, and address inventory returns and replacements. As the employee progresses through the Purchasing Agent levels, responsibilities increase from transactional purchasing activities to inventory planning, purchasing analysis, and coordination of purchasing activities across the organization.
Purchasing
Agent  Use the company’s ERP, purchasing, inventory, and other applicable software systems to complete assigned purchasing activities.
• Review and verify purchase requisitions by comparing requested items, quantities, specifications, and other requirements against approved master lists and purchasing information.
• Prepare purchase orders by verifying item specifications, quantities, pricing, delivery requirements, and other applicable purchasing terms.
• Issue purchase orders to approved suppliers and maintain accurate purchasing documentation.
• Verify receipt of purchased materials by comparing receiving documentation and quantities received against purchase orders.
• Maintain organized and accessible purchasing records, including purchase orders, requisitions, receiving documentation, and supplier correspondence.
• Communicate with suppliers and internal departments regarding routine purchasing and order-related questions.
• Assist with resolving discrepancies between purchase orders, receipts, invoices, and materials received.
• Perform other purchasing-related duties as assigned by the supervisor.  Perform all responsibilities of Purchasing Agent Level I.
• Monitor inventory levels and availability of raw materials, sundries, and supplies to support production and operational requirements.
• Coordinate and schedule deliveries with suppliers based on inventory requirements and expected usage.
• Monitor open purchase orders and supplier commitments to ensure materials are delivered as required.
• Identify and resolve shipping, delivery, quantity, pricing, quality, and order discrepancies with suppliers.
• Maintain accurate purchasing and inventory information within the company’s ERP and other applicable systems.
• Monitor purchasing requirements based on production schedules, historical usage, inventory levels, and changing business requirements.
• Develop and maintain working knowledge of purchasing procedures, company systems, products, materials, and supplier requirements through training and other educational opportunities.
• Perform all responsibilities of Purchasing Agent Levels I and II.
• Provide purchasing planning and inventory control information by collecting, analyzing, and summarizing purchasing, inventory, usage, pricing, delivery, and supplier data.
• Monitor purchasing trends and identify potential inventory shortages, excess inventory, extended lead times, and other supply risks.
• Assist in developing purchasing plans based on production requirements, inventory levels, historical usage, lead times, and anticipated demand.
• Assist with identifying opportunities to improve purchasing efficiency, inventory management, supplier performance, and overall purchasing costs.
• Prepare purchasing and inventory reports for management as requested.
• Assist with supplier communications and purchasing projects involving pricing, lead times, delivery performance, and other supplier requirements.
• Provide purchasing-related information and support to Production, Sales, Customer Service, Accounting, Warehouse, and other departments a

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