Procurement Associate-WV Parkways Authority-Raleigh Co.

Nature of Work HOW TO APPLY: Email resume to wvpacareers@wvturnpike.com Please specify the job that you are applying for in the subject line of your email and attach any licenses, degrees, certifications pertaining to the related field. PROCUREMENT ASSOCIATE-WV PARKWAYS AUTHORITY-RALEIGH CO. Location of position: Beckley, WV Not Eligible for Overtime Salary: $48,612.10 Essential Duties and Responsibilities • Review purchase requests to determine sourcing options, including internal resources, existing contracts, or competitive bidding. • Obtain and safeguard bids; review bids for compliance with solicitation requirements and assist with bid evaluation and award recommendations. • Enter, process, and maintain purchasing transactions and supporting documentation in wvOASIS and other Authority systems. • Assist with preparing specifications, solicitation documents, bid tabulations, contract renewals, amendments, and change orders. • Monitor contract expiration dates, renewal deadlines, expenditures, and remaining balances; notify the Director of Purchasing when action is needed. • Coordinate with requesting departments, vendors, warehouse staff, and Accounts Payable to resolve shortages, damaged goods, returns, and pricing or invoice discrepancies. • Monitor assigned requisitions and purchase orders, update processing status, and maintain supporting documentation through issuance and completion. • Maintain confidentiality of bids, vendor information, and claim records, and disclose potential conflicts of interest. • Review requisitions for accuracy, completeness, and clarity; coordinate with requesting departments to resolve ambiguities and obtain missing information. • Prepare requisitions, purchase orders, correspondence, memoranda, and procurement reports. • Request, obtain, and compile all required documents from purchase requesters to complete purchase orders. • Serve as the Authority’s point of contact for vendors to confirm order details, shipping dates, and delivery locations. • Monitor and oversee orders to ensure compliance with contract terms, timely delivery, and acceptable product condition. • Serve as the Authority’s point of contact for insurance claims involving property, vehicles, liability, and other covered losses. • Report and file claims promptly with insurance carriers and provide required documentation. • Coordinate with insurance adjusters, attorneys, repair facilities, and affected departments to facilitate claim processing and monitor resolution. • Maintain regular and punctual attendance and report to the assigned work location as scheduled, consistent with Authority attendance and leave policies. • Other duties as assigned. Minimum Qualifications High school diploma or equivalent and four (4) years of paid clerical or administrative experience that included purchasing supplies. OR Education Substitution: An associate degree from an accredited college or university in business administration, accounting, finance, supply chain management, public administration, or a closely related field may substitute for two (2) years of the required experience. A bachelor’s degree in one of these fields may substitute for all four (4) years of the required experience.

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