Procurement Associate (G6)

Background The OSCE Programme Office in Dushanbe (POiD) is involved in a wide range of activities, ranging from arms control, counter-terrorism, and border management projects to disaster risk reduction, good governance, trafficking in human beings, and gender equality. Project funding is secured through a combination of the OSCE's regular budget and extrabudgetary (ExB) contributions pledged by donors via formal agreements. The Procurement Associate provides senior technical support throughout the procurement cycle, ensuring that procurement activities are implemented efficiently, transparently and in compliance with the OSCE CRMS and PCM, and applicable donor requirements. Working with a high degree of independence, the incumbent advises on procurement matters, co-ordinates complex procurement processes, supports procurement planning and contributes to the continuous improvement of procurement practices. Tasks And Responsibilities Under the direct supervision of the Administrative and General Service Officer and overall supervision of the Chief, Fund Administration Unit, the successful candidate will be tasked with the following duties: Co-ordinating procurement activities for ExB projects throughout the procurement cycle by reviewing procurement requests and technical specifications; advising on procurement approaches and planning; preparing and issuing solicitation documents (RFQ, ITB and RFP); co-ordinating procurement and financial evaluations; conducting supplier due diligence; preparing Justifications for Award and contractual documentation; participating in negotiations, where required; and ensuring compliance with the OSCE Common Regulatory Management System (CRMS), the Procurement and Contracting Manual (PCM), and applicable donor requirements; Administering contracts and framework agreements by monitoring contract implementation and supplier performance; advising on contractual matters; co-ordinating contract amendments, renewals, extensions and close-out activities; and ensuring compliance with contractual obligations; Providing procurement advice and guidance to project and administrative staff on procurement planning, procurement approaches, regulatory requirements and contractual matters to facilitate the timely implementation of ExB projects; Conducting market and commercial analysis, evaluating sourcing strategies, identifying sourcing opportunities and procurement risks and recommending appropriate procurement approaches; Monitoring procurement activities for ExB projects by maintaining procurement records in IRMA; tracking procurement activities and tenders; analysing procurement statistics and trends to improve the cost-effectiveness of procurement planning and activities; and preparing procurement reports, as required; Overseeing supplier registration and due diligence process, supporting supplier performance management. For more detailed information on the structure and and work of the OSCE Programme Office in Dushanbe, please see: https://dushanbe.osce.org/ Necessary Qualifications Completed secondary education; Specialized training in logistics, procurement; At least 6 years of working experience in the field of procurement/supplies or in other related areas, part of which should preferably have been in an international environment; a university degree in a relevant field may be considered as a substitute for up to two years of working experience only to determine eligibility; Certification in Procurement and Supply Operations similar to CIPS Level 2 would be an asset; Practical experience with an ERP system; Excellent spoken and written communication skills in English, Tajik and Russian; Computer literate with practical experience in Microsoft Office applications; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, dif…

View the full posting and apply