Procurement Associate

The Procurement Associate supports the procurement and inventory functions by ensuring the accuracy, integrity, and timely maintenance of purchasing and inventory data. This role plays a key part in supporting supplier transactions, purchase order processing, inventory tracking, and cross-functional coordination to enable efficient supply chain operations and cost control.  The ideal candidate is detail-oriented, analytical, and highly organized, with a strong aptitude for working in data-driven environments. This individual is proficient in Microsoft Excel, comfortable managing multiple data sets, and experienced with data entry, inventory, or procurement systems. Prior exposure to procurement, purchasing, accounting, or supply chain operations is strongly preferred. Success in this role requires strong communication skills, accountability, and a collaborative mindset.

Key Responsibilities:

Procurement & Inventory Support

• Accurately enter, update, and maintain purchase orders within internal procurement systems.
• Update inventory records based on container deliveries, store transfers, and receiving documentation.
• Perform daily uploads and reconciliations to ensure inventory accuracy across systems.
• Collaborate with inventory and logistics teams to ensure timely and accurate inventory updates within the SBC software system.

Invoice & Data Accuracy

• Review supplier invoices against purchase orders to verify pricing, quantities, and delivery accuracy.
• Investigate discrepancies related to cost, quantity, or delivery and escalate issues as needed.
• Organize and maintain electronic records, including invoices and packing slips, to support audits and compliance requirements.

Data Analysis & Reporting

• Utilize Microsoft Excel tools (e.g., VLOOKUP/XLOOKUP, filters, pivot tables) to analyze procurement data, pricing, and delivery timelines.
• Create and maintain project and tracking records to support inventory planning and prevent stockouts.
• Support reporting related to inventory levels, purchasing activity, and operational metrics.

Cross-Functional Collaboration

• Partner with procurement, inventory, accounting, and operations teams to support efficient purchasing and inventory workflows.
• Communicate clearly with internal stakeholders to resolve data or documentation issues in a timely manner.

 Qualification:

• Associate degree preferred; or
• 1+ years of relevant experience in procurement, purchasing, inventory management, data entry, or a related field; or
• Equivalent combination of education, training, and experience 

Key Competencies:

• Intermediate to advanced proficiency in Microsoft Excel, including formulas and data comparison tools.
• Strong attention to detail with a high level of accuracy in data entry and recordkeeping.
• Effective problem-solving skills with the ability to analyze discrepancies and recommend solutions.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Self-motivated and able to work independently while also contributing effectively within a team environment.
• Commitment to continuous improvement and operational efficiency.