Procurement Associate

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The Office of Central Procurement at Penn State seeks a detail-oriented Procurement Associate to join our team. This position plays an essential role in handling procurement transactions and supporting various procurement processes across the University. Procurement Associate reviews, prepares, verifies and approves purchase requisitions within established dollar limits and guidelines in the University system in order to process purchase orders to various suppliers for departments; verifies fair and reasonable pricing and documents purchase order files in accordance with University policies and procedures; corresponds with suppliers and customers to solve problems, share information, and ensure accurate payment. Prepare, edit, and process purchase orders within establish dollar limits and University policy Contact vendors and suppliers for quotations, and follow up on outstanding purchase orders Ensure all transactions meet government regulations and University policies and procedures Assist Procurement Managers and Agents with vendor research and negotiations; obtain information on price, delivery, payment, specifications, and purchase order terms Use a variety of electronic systems and databases to import and create documents, track vendor information and payments, create auctions, compose correspondence, create and process purchase orders, requests for proposal, and various financial transactions Identify and resolve discrepancies; obtain vendor certifications and certificates of liability insurance when required Assist in monitoring internal and external customer satisfaction May perform general office duties such as mail distribution, answering phones and greeting visitors This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. Experience and skills required to be successful in this role: Strong verbal and written communication skills and the ability to collaborate with coworkers within and outside of the Procurement unit Excellent customer service skills Ability to maintain confidentiality regarding sensitive documents and situations Demonstrated ability to multitask and meet deadlines Effective decision-making skills Excellent organizational skills and problem-solving abilities High level of accuracy in work and attention to detail Minimum Education, Work Experience & Required Certifications General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. Salary & Benefits The salary range for this position, including all possible grades, is $36,888.00 - $53,532.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional we…

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