Procurement Associate

Hiring Salary: $45,000 The Procurement Associate supports the procurement team with transactional and operational tasks and occasionally owns procurement tasks of increased complexity or those of a strategic nature. This mid-level procurement role involves processing purchase orders and change requests while ensuring compliance with State and USF policies, maintains accurate purchase records, and may assist with sourcing and customer education. This role involves providing higher levels of support to internal department clients and other members of the PPS team. They may take a lead role in managing procurement driven initiatives and programs and can support administration of public solicitation events. The Procurement Associate may also perform simple data analysis and reporting related to workload volume and help desk cues. 45% Accurately review and process requisition (purchase order), and change order requests in the procurement system ensuring that the request contains required backup documentation in compliance with USF and the State of Florida policies related to the purchase of goods and services. Support education by relaying procurement related information and guidance to internal USF clients and assist where appropriate in directly sourcing or providing sourcing guidance to internal clients to obtain quotes. Conduct straightforward data analysis on metrics related to workload and operational purchasing tasks 20% Monitor and respond to procurement help desk tickets ensuring timely and accurate responses to both internal and external stakeholders. Provide guidance to internal stakeholders on procurement processes, policies and procedures and help to troubleshoot and resolve straightforward errors. Use judgement to escalate complex or unresolved issues to the appropriate team member for further investigation and develop the knowledge to address such issues in the future. Support development of standardized responses, procurement FAQs and be able to produce simple operational and workload reports on tickets. 15% Manage procurement driven programs which may include but are not limited to USF vehicles (titles, registration, fleet management), USF print services (managed print services), Inbound shipping programs, Ghost card payments and others. Notify the PPS web administrator of any changes that are needed to web site so information is current. 15% General administrative support for public solicitation events including preparation and posting of advertisements, editing of solicitation documents, solicitation setup in USF’s eProcurement system, coordination of meetings and events related to public solicitation and researching and registering potential suppliers ensuring a competitive pool. 5% Other projects and duties as assigned. Minimum qualifications : Bachelor's degree and 1 year experience or equivalent combination of education and experience. Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree. Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. SB 1310: Substitution of Work Experience for Postsecondary Education Requirements A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor’s degree; (c) Six years of direct experience for a master’s degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. Minimum…

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