Procurement Assistant

KEY RESPONSIBILITIES · Receive and coordinate material and equipment quote requests from electrical departments · Initially manage quote requests through the Procurement Manager to establish consistent procurement procedures and approval processes. · Distribute quote requests to approved vendors and suppliers in a timely and organized manner. · Maintain clear records of quotations received and support the selection of the most competitive and appropriate supplier. · Follow up with suppliers on outstanding quotations where required to maintain project and service timelines. Vendor & Supplier Coordination · Assist the Procurement Manager with establishing and maintaining vendor-list rules and Outlook processes to streamline incoming and outgoing quote requests. · Act as a communication liaison between suppliers and CMS field technicians or employees placing material orders. · Field supplier questions and direct technical or order-specific inquiries back to the appropriate technician or internal contact. Purchase Order Administration · Create and issue purchase orders through the Jonas system in accordance with established CMS procurement procedures. · Ensure purchase orders accurately reflect approved quotations, quantities, pricing, suppliers, job information, and other required details. · Issue purchase orders to selected suppliers once pricing and order requirements have been confirmed. · Maintain appropriate supporting documentation for purchase orders and procurement transactions. Material Delivery Coordination · Coordinate material deliveries between suppliers, CMS project sites, service technicians, and other required locations. · Confirm delivery details, including delivery dates, locations, site contacts, and any special instructions. · Communicate delivery information to the appropriate internal team members. · Assist with resolving delivery issues, delays, shortages, or discrepancies by coordinating with suppliers and CMS personnel. · Reconcile and update line material PO's within Jonas Material & Procurement Filing · File and organize material quote requests and corresponding supplier quotations. · Maintain documentation demonstrating quotation comparisons and supplier selection. · Ensure purchase orders and supporting procurement records are appropriately filed and associated with the applicable request or project. · Maintain an organized procurement trail from the initial quote request through quotation, supplier selection, purchase order issuance, and delivery. Special Project Procurement & Research · Conduct supplier and product research for specialized project materials, equipment, and non-standard items. · Obtain information regarding pricing, product specifications, availability, and lead times. Pay: $50,000.00-$55,000.00 per year Benefits: Casual dress Dental care On-site parking RRSP match Work Location: In person

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