Procurement Assistant

KEY RESPONSIBILITIES Receive and coordinate material and equipment quote requests from electrical departments Initially manage quote requests through the Procurement Manager to establish consistent procurement procedures and approval processes. Distribute quote requests to approved vendors and suppliers in a timely and organized manner. Maintain clear records of quotations received and support the selection of the most competitive and appropriate supplier. Follow up with suppliers on outstanding quotations where required to maintain project and service timelines. Vendor & Supplier Coordination Assist the Procurement Manager with establishing and maintaining vendor-list rules and Outlook processes to streamline incoming and outgoing quote requests. Act as a communication liaison between suppliers and CMS field technicians or employees placing material orders. Field supplier questions and direct technical or order-specific inquiries back to the appropriate technician or internal contact. Purchase Order Administration Create and issue purchase orders through the Jonas system in accordance with established CMS procurement procedures. Ensure purchase orders accurately reflect approved quotations, quantities, pricing, suppliers, job information, and other required details. Issue purchase orders to selected suppliers once pricing and order requirements have been confirmed. Maintain appropriate supporting documentation for purchase orders and procurement transactions. Material Delivery Coordination Coordinate material deliveries between suppliers, CMS project sites, service technicians, and other required locations. Confirm delivery details, including delivery dates, locations, site contacts, and any special instructions. Communicate delivery information to the appropriate internal team members. Assist with resolving delivery issues, delays, shortages, or discrepancies by coordinating with suppliers and CMS personnel. Reconcile and update line material PO's within Jonas Material & Procurement Filing File and organize material quote requests and corresponding supplier quotations. Maintain documentation demonstrating quotation comparisons and supplier selection. Ensure purchase orders and supporting procurement records are appropriately filed and associated with the applicable request or project. Maintain an organized procurement trail from the initial quote request through quotation, supplier selection, purchase order issuance, and delivery. Special Project Procurement & Research Conduct supplier and product research for specialized project materials, equipment, and non-standard items. Obtain information regarding pricing, product specifications, availability, and lead times.

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