PROCUREMENT AND SUPPLY SPECIALIST 1

Description PROCUREMENT AND SUPPLY SPECIALIST 1 At the Department of Commerce , we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places. Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact. Let’s build what’s next, together. The Contracts and Compliance Division helps strengthen communities by providing timely services that are focused on the customer. The Procurement and Supply Specialist 1 is responsible for coordinating and managing the agency’s office supply inventory and purchasing activities. This position oversees purchasing, shipping, receiving, and mail operations and serves as the agency’s purchase card custodian. Key responsibilities include ensuring compliance with Department of Enterprise Services (DES) procurement policies and guidelines; performing purchase reconciliations, compliance monitoring, and fraud reporting; managing inventory levels and restocking; supporting contract compliance; and administering environmentally preferred purchasing in alignment with DES and Department of Ecology standards. This role also supports agency-wide supply management functions and provides direction and leadership to promote efficient, compliant, and strategic operations. The position plays a key role in maintaining consistent performance, high service standards, and adherence to agency policies. This position is based in Olympia, WA and follows a hybrid model - requiring being in-office at least 2 times per week. Duties Procurement Processing Tasks include: Processes purchasing requests in accordance with established policies, procedures and applicable state requirements. Researches vendors, pricing, availability and purchasing options. Assists staff with identifying appropriate purchasing methods and contracts. Reviews purchasing documents for completeness, accuracy and compliance. Processes purchases using established procurement procedures and authorized purchasing sources. Verifies Vendor information, pricing and contract requirements prior to completing purchases. Follows Environmentally Preferred Purchasing guidelines from Department of Enterprise Services and Department of Ecology. Supply inventory and Restock Tasks include: Performs inventory assessment on current supplies to assess supplies need to maintain minimum inventory levels. Researches contracted vendors for best pricing on products. Obtains documented approval for purchases from signature authority. Maintains organized storage areas to ensure quick and accurate item retrieval. Monitors delivery timelines and follows up with vendors on delayed or incomplete orders. Conducts periodic spot checks to verify inventory counts against records.2 Shipping and Customer Service Tasks include: Communicates and gives direction to agency staff inquiries about shipping packages or mailers. Provides routine information and assistance with Shipping and mailing. Communicates to requestors when deliveries have arrived and routes deliveries to correct department. Purchases shipping for packages, mailings and generates shipping labels. Researches and chooses best price vendor to use for shipping. Purchase Card Custodian Tasks include: Responsible for using the agency credit card in compliance with DES purchasing card policies. Reconciles charges made to purchase card within 24 hours. Monitor’s activity on purchase…

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