Procurement and Projects Coordinator

Description: Title: Procurement and Projects Coordinator Organization: Boys and Girls Clubs of San Leandro Location: Clubhouse Department: Programming Reports to: Grant Compliance & Partnership Manager Direct Reports: None Exempt Status: Non - Exempt Position Type: Full-Time, On-Site Compensation: $24.00-$33.00 / HR Benefits: Health, Dental, Vision, FSA, Commuter, Life & Disability, Retirement, Calm, EAP, and Teladoc Position Overview: The Procurement and Projects Coordinator ensures that all after-school, intersession, and summer programs have the supplies and logistical support needed to run smoothly. By managing procurement, tracking budgets, supporting attendance monitoring, coordinating audit-related documentation and coordinating special projects, this role helps create an efficient operational foundation that supports high-quality youth programming. This position is key to maintaining cost-effective purchasing, aligning expenses with program goals, and ensuring timely resource distribution and supporting compliance with grant and program requirements. Their work directly impacts program success by helping maintain accurate attendance records, supporting audit readiness, keeping materials and logistics on track, allowing staff to focus on delivering engaging experiences for young people. What makes this role unique is its blend of strategic planning and hands-on coordination. Beyond purchasing, the Procurement and Projects Coordinator drives operational efficiency, problem-solving logistical challenges, supporting compliance and reporting needs and ensures seamless program operations through strong organizational and project management skills. Our Values in Action: Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement. What that looks like in this role: Proactively identifying procurement needs, adapting to challenges, and fostering vendor relationships to enhance resource quality for youth programming. Actively listening to feedback from program staff and stakeholders, responding with thoughtful solutions to improve service delivery. Leading by example, encouraging team members to embrace change and continuously refine processes for greater efficiency and impact. Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, and reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey. What that looks like in this role: Maintaining a calm, solution-oriented mindset, exemplifying resilience in the face of challenges. Quickly adapting to changing circumstances by identifying alternative suppliers and adjusting purchasing plans to stay within budget. Reframing obstacles as opportunities to improve processes and develop creative solutions that benefit both the program and the youth. Youth Centered Approach: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience. What that looks like in this role: Prioritizing the needs of the youth in every decision, ensuring that all supplies and resources align with program goals and youth well-being. Focusing on sourcing high-quality educational materials, recreational equipment, and timely resources to enhance youth experiences. Collaborating with program staff to make adjustments to schedules or resources with the best interests of the youth in mind. Essential Functions: Procurement & Supply Management : Oversee the purchasing of program supplies for after-school, intersession, and summer programs while ensuring timely and cost-effective acquisition. Vendor Coordi…

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