Procurement and Inventory Coordinator

Procurement and Inventory Coordinator Position Summary The Purchasing & Inventory Coordinator is responsible for overseeing the purchasing, procurement, inventory control, and product availability functions of the organization. This position ensures the company has the right products, in the right quantities, at the right cost, while maintaining accurate inventory records and minimizing shortages, overstock, waste, and product loss. A strong emphasis of this role is daily inventory management and accountability , including daily cycle counts, investigation of inventory variances, daily shortage reporting, and corrective action. The Purchasing & Inventory Manager works closely with Operations, Warehouse, Receiving, Route Operations, Sales, and Management to ensure inventory levels support customer demand and company profitability. Key Responsibilities Purchasing & Procurement · Manage the day-to-day purchasing process for food, beverages, supplies, equipment, and other inventory items. · Review inventory levels, sales history, usage, par levels, and upcoming demand to determine purchasing needs. · Create and manage purchase orders while ensuring accuracy of quantities, pricing, vendors, and delivery dates. · Maintain appropriate inventory levels to prevent out-of-stocks while minimizing excess inventory and carrying costs. · Monitor vendor pricing, promotions, rebates, minimum order requirements, and purchasing agreements. · Negotiate pricing and terms with vendors when appropriate. · Establish and maintain strong vendor relationships. · Research new products, vendors, and purchasing opportunities that may improve profitability or product selection. · Review vendor performance, including pricing, fill rates, delivery accuracy, product quality, and shortages. · Communicate purchasing needs and potential supply issues to appropriate departments and management. · Coordinate purchasing around promotions, new accounts, seasonal demand, and changes in customer requirements. Inventory Management – Primary Responsibility · Maintain accurate inventory levels across the warehouse, markets, vending inventory, and other designated inventory locations. · Perform and oversee daily cycle counts of assigned products and inventory categories. · Establish cycle-count schedules based on product movement, value, and inventory risk. · Compare physical inventory counts to system inventory and identify discrepancies. · Investigate inventory variances and determine the root cause of shortages or overages. · Make inventory adjustments only after proper investigation and documentation. · Monitor inventory accuracy and establish accountability for recurring discrepancies. · Track inventory movement from receiving through storage, picking, distribution, and field operations. · Monitor slow-moving, obsolete, damaged, expired, and excess inventory. · Develop strategies to reduce inventory waste, shrink, and product loss. · Maintain accurate product locations, units of measure, pack sizes, and inventory information within company systems. · Review and adjust par levels based on sales trends, product movement, seasonality, and operational requirements. · Ensure inventory is properly rotated using FIFO/FEFO practices where applicable. · Work with Operations and Warehouse teams to improve inventory accuracy and product flow. Daily Shortage & Variance Reporting · Produce and distribute a daily shortage report identifying inventory shortages, discrepancies, and exceptions. · Review shortages by product, location, route, employee, department, or other applicable category. · Investigate significant or recurring shortages and identify the source of the discrepancy. · Coordinate with Warehouse, Receiving, Drivers, Market Managers, and Operations to resolve short…

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