Procurement and Facility Senior Analyst
Hyundai GlovisSenior General Affairs Analyst
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the autom
...
otive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
The Senior General Affairs Analyst independently manages assigned General Affairs operations and administrative programs for multiple locations. The position is primarily responsible for facility management, purchasing and invoicing administration, company vehicle management, and business gift management for assigned locations. The role coordinates with vendors, internal departments, and business stakeholders to ensure efficient operations, regulatory compliance, and effective service delivery. The Senior General Affairs Analyst analyzes operational and financial data, identifies opportunities for cost savings and process improvements, and provides subject matter expertise and guidance to other General Affairs team members.
Compensation: $53,000-$75,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)
Responsibilities
Provide front desk and visitor support for the Atlanta office as needed, including greeting visitors and coordinating with internal teams to ensure a professional visitor experience.
Purchasing & Invoice Administration:
• Manage purchasing and invoicing for assigned locations, including Atlanta Fairburn, and Michigan.
• Review PRs, invoices, approvals, and supporting documentation for accuracy and compliance.
• Coordinate purchasing through invoice processing, resolve discrepancies, and follow up on outstanding items.
• Maintain records and support budget monitoring and reporting.
Facility & Office Operations:
• Manage day-to-day facility and office operations for assigned locations.
• Oversee badging, access control, keys, facility services, maintenance, inspections, and vendor coordination.
• Manage office supplies, furniture, breakroom needs, inventory, mail, equipment, conference rooms, and office upkeep.
• Support office moves, events, signage, and other facility projects.
• Ensure offices remain secure, stocked, organized, functional, and presentable.
Company Vehicle Management:
• Manage company vehicles, including maintenance, repairs, inspections, registrations, and related services.
• Monitor vehicle expenses and coordinate with employees, vendors, dealerships, and internal departments.
• Track vehicle status and support acquisitions, transfers, replacements, and disposals
Business Gift Management:
• Manage business gift requests, purchasing, inventory, distribution, and delivery.
• Coordinate with vendors and maintain gift inventory and records.
• Support executive, customer, partner, and corporate gift requirements.
Assist with planning and coordinating office events, employee activities, meetings, and special functions, including logistics, supplies, vendor coordination, and setup.
Vendor & Service Provider Management: Coordinate with facility, vehicle, office service, and business gift vendors; monitor service quality and responsiveness; resolve service and invoice issues; maintain vendor records; and support evaluations, quotations, and vendor selection.
Analysis & Reporting: Analyze purchasing, invoicing, facility, vehicle, and other GA data; identify trends and discrepancies; and prepare operational reports and summaries for management.
Process Improvement & Compliance: Maintain work instructions, checklists, and process documentation; ensure assigned activities follow company policies and procedures; and support new processes, systems, and department initiati