Procurement and Contracts Specialist

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The Medical Council of Canada (MCC) was recognized as a National Capital Region Top Employer for ten consecutive years!
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Procurement and Contracts Specialist
Full Time Permanent
Ottawa, Ontario, Canada
Hybrid role
1 vacancy
Bring strategy and expertise to how MCC sources, negotiates, and delivers.
As Procurement and Contracts Specialist, you’ll provide expertise and leadership in procurement, sourcing, and contract administration across MCC. Reporting to the Senior Manager, Finance, you’ll coordinate and manage procurement and contracting activities, from developing procurement documentation and statements of work to leading vendor solicitation processes, negotiating contracts, and engaging internal clients, vendors, and legal counsel.
You’ll serve as a trusted advisor to internal clients throughout the procurement lifecycle, ensuring every strategy and purchasing decision aligns with organizational needs, regulatory requirements, and best practices.
From initial planning and sourcing through contract execution and purchase order administration, you’ll own the process end to end, maintaining accurate procurement records and supporting ongoing contract management and compliance.
What You’ll Do
• Work closely with internal clients to understand procurement needs and business requirements.
• Plan, recommend, and implement procurement strategies for the sourcing of goods and services in support of organizational objectives and operational needs.
• Partner with internal clients to understand and translate requirements into solicitation documents including Requests for Proposal (RFPs), Requests for Quotations (RFQs), and Requests for Information (RFIs).
• Research and analyze specialized purchasing requests to determine the most appropriate sourcing approach and procurement method.
• Develop, coordinate and manage all aspects of the competitive bidding process and sourcing activities.
• Review and assess procurement requirements, including sole-source justifications, statements of work, evaluation criteria, and vendor proposals or quotations.
• Prepare, review and finalize statements of work, evaluation criteria, selection methodologies and evaluation schedules.
• Negotiation and purchase order administration
• Partner with internal clients to develop and finalize procurement and contractual documents, including Service Agreements (SAs), Memoranda of Understanding (MOUs), and other agreements, coordinating review with legal counsel as required.
• Collaborate with legal counsel to review and maintain contract templates, ensuring compliance with applicable legislation and alignment with organizational goals.
• Track contract expiry dates and coordinate renewals, extensions, amendments, and terminations in a timely manner.
• Assist in the development, implementation, and enhancement of procurement policies, procedures, and practices based on industry best practices.
• Provide policy interpretation, guidance, and support to internal clients on procurement and contracting matters.
Experience
What you need to succeed
• 5-7 years of progressive experience in procurement of goods and services, strategic contract management; preferably in a small-medium sized organization
Technical Skills
• Sound knowledge of contract development, evaluation and administration
• Strong skills working in Microsoft Office, SharePoint and ERP Software
Competencies
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Strong organizational skills, with the ability to coordinate multiple projects

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