Procurement Analyst

About Art F/X Art F/X Screen Printing & Embroidery is a family-owned, Nebraska-based company that has proudly served our customers for more than 33 years. We specialize in screen printing and embroidery, with additional promotional products and services that help businesses, organizations, schools, teams, and communities bring their brands to life. Our success is built on strong customer relationships, quality workmanship, reliable service, and a team-oriented culture. As we continue to grow, we are looking for a Procurement Analyst who will play an important role in ensuring we purchase the right products, at the right cost, at the right time, and with the quality our customers expect. Position Summary The Procurement Analyst is responsible for supporting and improving Art F/X's purchasing and procurement processes. This position will work closely with internal departments, vendors, suppliers, shipping/receiving, and leadership to ensure goods are purchased efficiently, arrive when needed, meet quality expectations, and are accurately received and accounted for. This role combines purchasing, vendor management, logistics coordination, cost analysis, problem-solving, and transaction management . The ideal candidate is organized, analytical, proactive, and comfortable following an issue from the initial purchase order through delivery and final resolution. The Procurement Analyst will be expected to continually look for opportunities to reduce costs, improve purchasing efficiency, minimize delays, strengthen vendor relationships, and prevent recurring purchasing or product issues. Key ResponsibilitiesPurchasing & Procurement Purchase blank apparel, supplies, materials, and other goods based on company needs, inventory levels, customer orders, and production requirements. Review purchasing needs and determine appropriate quantities, timing, vendors, and shipping methods. Create, maintain, and manage purchase orders and purchasing transactions. Verify pricing, quantities, availability, lead times, freight costs, and expected delivery dates. Coordinate purchases with internal departments to ensure purchasing decisions align with production schedules and customer commitments. Monitor open purchase orders and follow up on outstanding or delayed orders. Help establish purchasing practices that balance inventory availability with responsible cash flow and inventory levels. Cost Management & Analysis Analyze vendor pricing, freight costs, minimum order quantities, discounts, and other purchasing factors. Identify opportunities to reduce the total cost of goods purchased. Compare vendors and purchasing options while considering price, quality, availability, freight, service, and reliability. Monitor purchasing trends and identify areas where Art F/X can improve margins or reduce unnecessary expenses. Support negotiations with vendors when appropriate. Maintain accurate purchasing information to help leadership make informed procurement decisions. Logistics & Delivery Coordination Track purchased goods from order placement through delivery. Communicate with vendors regarding order confirmations, backorders, substitutions, shipping delays, and changes in availability. Coordinate with Shipping & Receiving and other internal departments to ensure expected deliveries are known and properly received. Identify potential delivery issues early and communicate them to the appropriate team members. Assist in developing solutions when goods are delayed, unavailable, damaged, or incorrectly shipped. Help prioritize urgent purchasing needs when customer or production deadlines require immediate attention. Vendor & Product Issue Resolution Investigate defective, damaged, incorrect, or otherwise unacceptable goods. Process returns, credits, replacements, refunds, and other vendor transactions related to purchasing issues. Communicate professionally with vendors to resolve issues in a timely manner. Document purchasing and product issues and track them …

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