Procurement Administrator

Job Details for Procurement Administrator Court Name/Organization Missouri Eastern District Court Overview of the Position The Procurement Administrator is located in a consolidated administrative services department and supports the District Court Clerk’s Office, Chambers, Probation, and Pretrial Services. The incumbent maintains a Contracting Officer certification and supervises the professional, technical and organizational work related to various procurement activities, including preparing complex specifications, negotiating service contracts, and preparing significant, complicated, and high value purchase orders. The incumbent supervises the work of procurement support staff and reports to the Procurement and Facilities Manager. The position is located in the District Court headquarters office in St. Louis, Missouri. Location St. Louis, MO Opening and Closing Dates 10/30/2026 - Open Until Filled Appointment Type Permanent Classification Level/Grade CL 27-28 Salary $61,248 - $119,347 Announcement Number PA-1026 Position Description Provide leadership, coordination, and guidance to unit procurement staff. Assure compliance with procurement guidelines, policies, and internal controls. Ensure all contracting officers have the proper delegation, training, and continuing education. Run and review procurement delegation reports in Infoweb as required by the Guide to Judiciary Policy. Manage employees leave and write performance evaluations. Provides recommendation to senior leadership regarding compensation. Maintain Contracting Officer certification by completing biennial continuing education requirements as certified by the Procurement Liaison Officer. As Contracting Officer, process and sign purchase orders and contracts for the purchase of products and services. Ensure purchase is authorized, funding is available, the appropriate delegations of authority exist, and adequate competition took place in accordance with the estimated dollar value of the procurement. Provide contract administration and oversight. Reviews and approves purchase orders 15k – 100k. Track expenditures. Ensure procurement files are established and maintained for every solicitation, contract, and purchase action. Adheres to the Guide to Judiciary Policy procurement policies, the court units’ internal controls procedures and ensure separation of duties within the office. Research, analyze, and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities, as well as their reputation and history. Prepare specifications, solicitations, and Requests for Quotes (RFQs). Research products and equipment and prepare specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors. Reviews evaluations with requestors and subject matter experts as applicable. Negotiate with vendors for the best price over contracted services and purchases. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Establish and maintain sound professional relationships with suppliers. Resolve issues (e.g., pricing, quality, timing, claims, contract disputes, etc.) associated with terms and conditions of service agreements. Research procurement, administrative, and operational questions, problems, trends, and areas for efficiencies/improvements related to the data being developed and analyzed. Respond to requests for information and clarification from department procurement staff regarding procurement rules, regulations, and policies. Provide quality control and oversight of staff executing the purchase of supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Evaluate requests for goods and services by ensuring they are allowable under…

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