Procure-to-Pay (P2P) Agent - ASL4

We're looking for a Procurement to Pay Agent (ASL 4) to join our team and play a key role in managing our financial operations. If you're passionate about finance, enjoy solving challenges, and want to be part of a dynamic environment, we invite you to apply and help drive our success. Position Type: Regular Location: Any NBCC campus Salary Range: $53,794 to $63,674 Annually Responsibilities The Procurement to Pay Agent (P2P) , reporting to the Manager, Procure to Pay, is responsible for managing purchasing requests in collaboration with internal stakeholders and suppliers. This role handles tactical sourcing activities and is accountable for the P2P process including ensuring that NBCC receives quality products and services in an efficient and effective manner. Key Responsibilities Include, But Are Not Limited To PROCUREMENT Manage end-to-end Procure-to-Pay (P2P) activities, including requisitions, purchase orders, receiving, invoicing, payment, and supplier issue resolution in Oracle Fusion. Support and administer competitive procurement processes, including Tenders, RFPs, RFQs, and RFIs, ensuring compliance with procurement policies, trade agreements, contractual requirements, and organizational procedures. Coordinate with stakeholders and suppliers to define requirements, develop procurement strategies, evaluate submissions, negotiate commercial terms, and support supplier selection and contract award. Provide procurement support for IT goods and services, including hardware, software, SaaS/cloud solutions, software licensing, IT consulting, cybersecurity services, telecommunications, and other technology-related requirements. Review and manage purchase requisitions and POs to ensure accurate pricing, quantities, approvals, contractual terms, supporting documentation, and compliance with procurement requirements. Support contract lifecycle management, including contract development, amendments, extensions, renewals, change orders, pricing, deliverables, service levels, expiry dates, and supplier performance. Monitor supplier performance and coordinate with stakeholders to resolve contractual, service, purchasing, receiving, invoicing, and payment issues. Provide guidance to business partners on procurement policies, competitive bidding, contract compliance, P2P processes, PO management, and procurement best practices. Maintain complete procurement and contract records and ensure appropriate documentation, approvals, and audit trails are retained. Identify cost-saving opportunities, process improvements, risk mitigation measures, and efficiency improvements across procurement and P2P operations. Supporting the development, review, and implementation of procurement contract terms and conditions, and monitoring contracts to ensure compliance with contractual requirements, pricing, deliverables, service levels, renewal dates, and other obligations. Reviewing competitive proposals and procurement submissions against established evaluation criteria and requirements and supporting the selection and recommendation of appropriate suppliers in accordance with procurement policies and procedures. Posting and amending Tenders, RFPs, RFIs, and RFQs on NBON, including issuing addenda, responding to administrative procurement requirements, and coordinating updates throughout the solicitation process. Supporting the preparation and administration of contract amendments, extensions, renewals, and change orders, ensuring appropriate approvals and documentation are obtained before changes are implemented. ACCOUNTS PAYABLE Regulating payments including invoices, credit notes, i-Expense (travel claims), Student Refunds (domestic and International), Purchase Card transactions, Salary/Travel and Retirement advance requests, Requisitions for Payment (employee work related purchases, donations, etc.), reimbursement Expense requests, and the preparation and application of journal entries, and digital records management. Manage and process invoices,…

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