Pizza Procurement Administrator

Job Summary Supreme Pizza NY is seeking a highly organized and detail-oriented Pizza Procurement Administrator to coordinate purchasing documentation, supplier communications, and administrative activities related to restaurant ingredient and supply procurement. The successful candidate will help maintain purchasing records, track orders, monitor delivery schedules, review invoices, and support inventory replenishment. This position requires strong administrative skills, accuracy, communication abilities, and an understanding of restaurant purchasing operations. Key Responsibilities Coordinate administrative tasks related to purchasing pizza ingredients and restaurant supplies. Prepare and maintain purchase orders, supplier records, invoices, and procurement documents. Communicate with vendors regarding product availability, pricing, order status, and delivery schedules. Track purchase orders from submission through delivery. Assist with sourcing flour, cheese, tomatoes, sauces, meats, vegetables, and other kitchen ingredients. Review supplier invoices and delivery documents for accuracy. Maintain organized digital and physical procurement files. Monitor inventory reports and communicate replenishment requirements to management. Update purchasing spreadsheets and procurement tracking systems. Assist with comparing supplier quotations and maintaining pricing records. Follow up on delayed, incomplete, or incorrect deliveries. Coordinate with kitchen managers to understand ingredient and supply requirements. Prepare routine purchasing summaries and administrative reports. Help maintain supplier contact lists and product specifications. Follow company purchasing procedures and documentation requirements. Qualifications and Requirements High school diploma or equivalent required; additional education in business administration, procurement, or supply chain management is preferred. Previous experience in administrative support, purchasing, procurement, or restaurant operations is an advantage. Strong organizational and recordkeeping skills. Proficiency in Microsoft Office or comparable spreadsheet and document software. Ability to review invoices, purchase orders, and supplier documents accurately. Good written and verbal communication skills. Ability to manage multiple tasks and meet purchasing deadlines. Strong attention to detail and problem-solving abilities. Professional approach to handling supplier and business information. Ability to work collaboratively with management and kitchen teams. Preferred Skills Experience supporting purchasing activities in a pizzeria or restaurant. Familiarity with pizza ingredients and food service supply requirements. Knowledge of purchase order tracking and invoice verification. Experience maintaining supplier databases and procurement records. Understanding of inventory monitoring and stock replenishment. Strong vendor communication and coordination skills. Ability to prepare accurate reports and maintain organized documentation. Work Environment Restaurant administrative and procurement support setting. Regular communication with suppliers, kitchen employees, and management. Frequent use of computers, spreadsheets, email, and purchasing systems. May require occasional coordination with receiving and storage areas. Requires accuracy, organization, and effective time management. Work schedules may vary according to business and purchasing requirements. Benefits Competitive compensation based on experience and company policy. Potential paid time off and employee benefits, where offered. On-the-job training and professional development opportunities. Experience in restaurant procurement and administrative operations. Opportunities to develop purchasing, vendor coordination, and inventory management skills. Benefits depend on company policy, employment status, and eligibility. About the Company Supreme Pizza NY is identified here as the employer for this Pizza Procurement Administrator position. …

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