Pipeline Construction Coordinator

Position Summary The Pipeline Construction Coordinator supports SCG’s construction operations by coordinating the administrative, purchasing, scheduling, cost tracking and documentation requirements of assigned projects from project award through completion and closeout. This position works closely with the Vice President of Operations, Accounting, field personnel, customers, vendors, suppliers and subcontractors to help ensure project scope, schedules, costs, documentation and contractual requirements are properly maintained. The Construction Coordinator is expected to proactively manage assigned responsibilities, identify issues early, communicate concerns and follow outstanding items through resolution. Essential Duties and Responsibilities At the direction of the Vice President of Operations, coordinate and manage multiple assigned projects from project award through completion and closeout to help ensure project scope and contract requirements are followed. Review project scopes to understand specific requirements, customer purchase orders, schedules and other project requirements and communicate discrepancies or outstanding items to Operations. Collect, properly cost code and submit project expenses, including credit card charges and invoices, to Accounting on a timely basis, including daily submission when required. Assist with project cost tracking and work with Accounting and Operations to ensure project expenses are properly documented and assigned. Coordinate the submission and maintenance of One Calls and other required project documentation. Purchase direct expense materials for awarded projects and coordinate purchasing needs with Operations / Accounting. Coordinate establishment of necessary vendor accounts prior to project mobilization to ensure materials and services are available when crews arrive onsite. Confirm required suppliers and subcontractors are scheduled and prepared prior to crew mobilization. Coordinate material deliveries, subcontractors, equipment rentals and other project resources throughout the duration of assigned projects. Maintain an up-to-date subcontractor and equipment schedule and confirm subcontractors and rental equipment are called off promptly when projects are completed or equipment is no longer required. Monitor vendor, supplier and subcontractor performance and promptly address or escalate performance issues, delays or other concerns. Alongside Accounting, help obtain subcontractor agreements, Certificates of Insurance and other required subcontractor documentation. Maintain organized project documentation including, customer purchase orders, correspondence, schedule changes, change orders, field documentation and project closeout records. Track customer-directed changes, additional work and potential change orders and assist with gathering supporting documentation. Monitor customer purchase order values and communicate potential PO, scope or cost concerns to management. Assist Operations and Accounting with vendor invoice review, project reconciliation, outstanding project costs and final billing requirements. Maintain accurate project status information and communicate purchasing, scheduling, documentation, cost or resource concerns that could impact project performance. Attend pre-bid meetings, project kickoff meetings and other project-related meetings when requested. Maintain and always understand inventory management, organization and tracking of company materials and equipment. Assist with company-wide purchasing and procurement needs as requested. Assist with hands-on shop and yard activities as needed, including loading and unloading materials and equipment using forklifts, skid steers or other equipment when properly trained and authorized. Follow and support SCG safety, customer and compliance requirements and promptly communicate observed concerns to the appropriate supervisor or Safety personnel. Assist with project closeout by confirming outstanding invoices …

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