Pharmaceutical Inventory & Fulfillment Coordinator

Location: Miami Beach, FL (On-Site) Schedule: Full-Time | Monday–Friday, 9:00 AM–6:00 PM (with flexibility) Industry: Pharmaceutical Products | Peptides | Health & Wellness About the Role We are a growing peptide and health-focused e-commerce company seeking a highly organized and detail-oriented Pharmaceutical Inventory & Fulfillment Coordinator to oversee inventory management, order fulfillment, product procurement, and day-to-day shipping operations. We are specifically seeking candidates with previous experience working in a pharmacy, compounding pharmacy, pharmaceutical company, pharmaceutical distribution center, laboratory, or medical supply environment. This is not a traditional retail warehouse or delivery position. We are looking for someone who understands the importance of inventory accuracy, product traceability, lot and expiration-date tracking, quality control, and careful handling of specialized health-related products. The ideal candidate has hands-on experience managing pharmaceutical or medical-product inventory, is comfortable processing and packaging customer orders, and can independently coordinate purchasing, supplier communications, and inventory replenishment. This is a hands-on role that combines inventory management, pharmaceutical product handling, e-commerce fulfillment, and procurement. Key Responsibilities Pharmaceutical Inventory Management Manage and maintain accurate inventory records for peptides, health-related products, and packaging materials. Track product lot numbers, expiration dates, stock movements, and inventory levels. Implement FIFO/FEFO inventory rotation procedures. Receive incoming products, verify quantities, inspect packaging, and document discrepancies. Perform routine physical inventory counts and reconcile stock records. Monitor inventory levels and proactively coordinate replenishment. Maintain organized, clean, and properly labeled product storage areas. Follow established standard operating procedures (SOPs) for specialized product handling, storage, and traceability. Order Fulfillment & Shipping Process daily customer orders using WooCommerce, ShipStation, Amazon, and other applicable platforms. Accurately pick, pack, label, and prepare customer orders for shipment. Generate shipping labels, packing slips, and shipping documentation. Coordinate shipments through FedEx, DHL, and other carriers. Verify product identification, quantities, packaging, and expiration dates before shipping. Monitor shipment tracking and resolve shipping exceptions. Maintain an organized and efficient packing and fulfillment workspace. Coordinate carrier pickups and drop-offs when necessary. Procurement & Supplier Management Manage purchasing and replenishment of inventory, packaging materials, and operational supplies. Research and identify suppliers for packaging, bottles, caps, labels, boxes, and other product components. Request and compare vendor quotes, pricing, minimum order quantities (MOQs), and lead times. Negotiate pricing and purchasing terms with suppliers. Prepare and track purchase orders and incoming shipments. Coordinate samples and packaging specifications for new product launches. Maintain supplier records, purchasing histories, and pricing comparisons. Anticipate purchasing needs to prevent inventory shortages and launch delays. Quality Control & Operations Inspect incoming and outgoing products for labeling, packaging, quantity, and quality accuracy. Follow product-specific storage, handling, and shipping requirements. Maintain accurate documentation for inventory, purchasing, and fulfillment activities. Identify opportunities to improve inventory accuracy, reduce shipping errors, and optimize costs. Communicate proactively with management regarding inventory shortages, supplier delays, and operational priorities. Help maintain and improve operational SOPs and quality-control procedures. Required Qualifications Previous professional experience in a pharmacy, com…

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