Permit Procurement Specialist/Office Admin

About Us With more than 26 years of experience and dedication to crafting and delivering high-quality custom signage, Aurora Sign Company is a trusted leader in the industry. We pride ourselves on our collaborative, energetic team culture and are committed to creating opportunities for professional growth, creative innovation, and long-term career development. As our company continues to grow, we’re looking for driven professionals who want to make an impact in a fast-paced, supportive and engaging environment. Position Summary We’re seeking a detail-oriented and dependable Permit Procurement Specialist / Office Administrator to join our talented and dedicated team. This dual-role position primarily focuses on permit procurement, with additional responsibilities supporting front office administrative tasks. You’ll serve as a liaison with municipal offices, ensure compliance with signage regulations, and play a critical role in keeping our permitting process running smoothly. If you’re proactive, organized, and thrive in a role where you wear multiple hats, we want to hear from you! Key Responsibilities Permit Procurement (Primary Responsibility) · Research and stay up-to-date on signage codes, zoning regulations, ordinances and inspection requirements. · Build and maintain relationships with municipal planning and zoning departments, and other application departments. · Advise sales team on permitting requirements, including any changes to local codes or regulations. · Prepare, submit, and manage sign permit applications and supporting documentation. · Review permit packages for accuracy, completeness, and code compliance. · Proactively address application issues and coordinate responses with internal and external stakeholders. · Monitor application statuses and maintain accurate records for permits, approvals, and inspections. · Regularly communicate permit progress to internal teams and clients. Office Administration (Support Role) · Assist front office with answering calls, greeting visitors, and directing inquiries. · Perform basic administrative duties such as document creating, email correspondence, and filing. · Coordinate with management and project manages to organize and prioritize projects to meet deadlines. Qualifications · Prior experience in permitting, municipal services, or the sign/construction industry is a plus – training will be provided. · Strong communication skills and a customer-first mindset. · Self-motivated with exceptional organization, multitasking, and attention to detail. · Proactive problem solver with the ability to troubleshoot and resolve issues efficiently. · Professional demeanor with a positive, team-oriented attitude. · Dependable attendance and time management are essential. · Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook), with the ability to efficiently navigate online systems such as permitting and municipal digital platforms for permit research, submission, and tracking. Location: Warrenville, Il Job Type: Full-Time | Monday-Friday | 8-hour shift | Occasional OT Pay: $20.00 - $30.00 per hour, based on experience Benefits: · Weekly Pay · Health Insurance · 401(k) + Company Matching · Paid Holidays · Referral Program On the Job Training Job Type: Full-time Pay: $20.00 - $30.00 per hour Benefits: 401(k) matching Health insurance Paid time off Work Location: In person

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