Parts & Office Administrative Coordinator

Smith Equipment Co. | Rupert, Idaho Overview Smith Equipment Co. is growing! We are seeking a Full-Time dependable, detail-oriented Parts & Office Administrative Coordinator to support our equipment dealership. Parts sales, customer service, and inventory coordination are the primary focus, with additional office and bookkeeping responsibilities. Prior hands-on experience with QuickBooks and inventory management is mandatory. Training will be provided on company procedures, equipment, and parts systems. Responsibilities Greet customers and assist with parts inquiries, pricing, quotes, and orders. Answer and screen telephone calls and direct callers to the appropriate staff member. Identify parts using equipment diagrams, manufacturer manuals, parts books, and electronic lookup tools. Prepare purchase orders, communicate with vendors, and track shipments. Receive parts, verify quantities and pricing, and maintain accurate inventory records. Pack and ship customer orders, track packages, and provide shipping updates when requested. Enter customer invoices as parts are sold and notify the accounts receivable team of sales requiring billing or follow-up. Enter vendor bills and other transactions in QuickBooks. Gather credit card receipts, enter charges, and reconcile statements in QuickBooks. Support shop service orders, equipment titling, and general office duties. Maintain organized files, records, and an orderly office. Run errands for office and shop staff. Perform additional duties as assigned. Required Qualifications QuickBooks experience , including entering bills, preparing invoices, recording transactions, and reconciling accounts. Inventory management experience , including receiving stock, tracking quantities, verifying costs, and maintaining accurate records. Proficiency with Microsoft Word, Excel, email, and other computer systems. Strong organizational skills, attention to detail, and follow-through. Ability to prioritize tasks in a fast-paced environment and work independently. Excellent communication skills and the ability to listen carefully to detailed customer requests. Aptitude for reading equipment diagrams and parts books. Ability to learn and retain information. Valid driver’s license and a driving record without major traffic violations, as this position includes company errands. Benefits Company-paid medical insurance for employee SIMPLE IRA retirement plan with a 3% company match Paid vacation Six paid holidays annually To Apply Email Resume to : office@smithequipment.biz About Smith Equipment Co. We serve the farming and ranching community through Equipment Sales, Parts, Rentals, Compost and Shop services. This position helps our customers get the parts they need while supporting efficient daily operations. Pay: From $20.00 per hour Expected hours: 40.0 per week Work Location: In person

View the full posting and apply