Parts Manager

Parts & Inventory Manager Glamorgan Heating & Cooling Location: Mechanicville, NY Job Type: Full-Time About Glamorgan Heating & Cooling Glamorgan Heating & Cooling is a rapidly growing HVAC and plumbing company serving New York's Capital Region. We pride ourselves on professionalism, quality workmanship, exceptional customer service, and operational excellence. We're seeking a highly organized, motivated, and dependable Parts & Inventory Manager to oversee purchasing, inventory management, warehouse operations, job preparation, and material deliveries. This is a hands-on position that requires someone comfortable working both in the warehouse and out in the field. The right candidate will play a critical role in improving efficiency, reducing unnecessary expenses, and keeping our technicians productive. Key Responsibilities Parts Ordering & Purchasing Order HVAC, plumbing, and installation materials needed for daily operations. Maintain positive relationships with supply houses, vendors, and equipment distributors. Compare pricing and identify opportunities to reduce purchasing expenses. Track purchase orders, special orders, backorders, and deliveries. Handle material returns, warranty parts, and defective equipment. Ensure necessary parts are available before scheduled jobs. Inventory Management Maintain accurate inventory records for the warehouse and company vehicles. Monitor stock levels and maintain appropriate quantities of commonly used parts. Perform routine inventory counts and investigate discrepancies. Track materials assigned to specific jobs and technicians. Manage inventory through ServiceTitan and other company systems. Identify missing, damaged, obsolete, or unused inventory. Establish organized inventory storage and tracking procedures. Parts Pickup & Job Site Deliveries Drive company vehicles to pick up equipment, parts, and materials from vendors and supply houses. Deliver necessary materials directly to technicians and installation crews at job sites. Respond to urgent parts requests to minimize technician downtime. Coordinate daily pickup and delivery schedules efficiently. Transport HVAC equipment, plumbing materials, tools, and other job-related supplies. Assist with loading and unloading equipment and materials. Pick up unused materials, equipment, and returns from job sites. Ensure deliveries are accurate, organized, and completed in a timely manner. Maintain a clean, organized, and properly operated company delivery vehicle. Follow all company vehicle policies and safe driving practices. Installation & Service Job Preparation Review upcoming jobs and determine required equipment and materials. Pull, organize, and stage installation materials before scheduled jobs. Prepare complete material packages for HVAC and plumbing installation crews. Verify materials against job requirements to prevent missing items. Communicate with managers, dispatchers, and technicians regarding material needs. Ensure technicians have the supplies necessary to complete jobs without unnecessary trips to supply houses. Warehouse Organization & Maintenance Maintain a clean, organized, and safe warehouse environment. Establish clearly labeled storage locations for parts, equipment, and materials. Receive incoming deliveries and verify quantities and condition. Organize shelving, storage areas, and equipment locations. Assist with maintaining organized and properly stocked company vehicles. Coordinate disposal, recycling, and scrap material management. Keep warehouse operations efficient and professional. Accountability & Cost Control Track purchasing expenses and material usage. Reduce unnecessary purchasing, waste, and material losses. Ensure materials are properly documented and assigned to jobs. Identify inventory discrepancies and report concerns to management. Maintain accurate records of material deliveries and returns. Provide regular updates regarding inventory levels, purchasing, and operational needs. Continuously iden…

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