Parts Manager

JOB TITLE: PARTS MANAGER PRIMARY FUNCTION: The Parts Manager oversees the parts department for an equipment rental operation. This position ensures the service team has the parts and supplies needed to maintain, repair, and return rental equipment to service quickly. The Parts Manager manages inventory, purchasing, vendor relationships, and parts staff while controlling costs and supporting safe, reliable fleet operations. Work closely with the Branch Manager, Service Manager, technicians, vendors, and suppliers to ensure timely and cost-effective parts management. PRIMARY DUTIES: Maintain appropriate stock levels for preventive maintenance and repairs on construction equipment, aerial lifts, forklifts, generators, and other rental assets. Use equipment manuals, diagrams, serial numbers, and supplier catalogs to locate the correct parts for a wide range of manufacturers and models. Prepare purchase orders, compare pricing, confirm availability, and coordinate deliveries to meet service department priorities. Work closely with technicians, the Service Manager, and branch leadership to prioritize urgent orders and reduce equipment downtime. Verify incoming orders, inspect for damage, resolve discrepancies, and store parts in clearly labeled locations. Record receipts, transfers, returns, and parts issued to work orders in the company’s inventory or fleet management system. Monitor usage, conduct cycle counts and physical inventories, investigate discrepancies, and reduce obsolete or slow-moving stock. Resolve order issues, coordinate warranty claims and core returns, and maintain dependable supplier relationships. Coordinate parts transfers between locations and communicate order status, backorders, and delivery timelines. Keep the parts room clean, secure, and organized, and follow company procedures for handling fluids, batteries, and other regulated materials. Track inventory accuracy, parts availability, purchasing costs, and order turnaround time to identify improvements. EDUCATION & SKILLS REQUIRED: Experience in parts management, inventory control, or purchasing within equipment rental, construction equipment, automotive, trucking, or a related industry. Working knowledge of mechanical parts and familiarity with hydraulic, electrical, diesel engine, and preventive maintenance components. Strong organization, communication, problem-solving, and leadership skills. Ability to use inventory software, electronic parts catalogs, and basic spreadsheet tools. Ability to manage competing priorities in a fast-paced service environment. High school diploma or equivalent; technical training or relevant industry certifications preferred.

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