Parts Coordinator

Hourly Pay Range: $35.85 - $55.57 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors. Application Deadline: To be considered, please apply by the end of day on Wednesday, November 11th. Eligibility: This position is currently available only to current Sodexo and Trimedx employees. Position Highlights: Position: Parts Coordinator, Clinical Engineering Multiple Locations Available: 4901 Searle Parkway, Skokie, IL or NorthShore Hospital Full Time/Part Time: Full time Hours: Days; Regular hours of operation Job Summary: Responsible for researching, managing local inventory, recommending, and procuring supplies, parts, and minor equipment to support Endeavor Health's Clinical Engineering operations. Applies a working knowledge of medical equipment to accurately identify, requisition, and stage repair and maintenance parts, and manages CE's local parts inventory so technicians have the right part at the right time. Operates within Endeavor's established procurement processes and vendor contracts, coordinating with central Procurement and Accounts Payable, who execute final purchasing and payment. Drives parts standardization and cost control across CE sites. What you will do: Parts Identification & Sourcing: Translate technician requests into specific part numbers and specifications using service manuals, schematics, vendor portals, and equipment history to ensure the correct replacement part is ordered the first time. Requisition Management: Prepare and submit accurate purchase requisitions through Endeavor's ERP under established vendor contracts and pricing agreements; manage purchase orders for compliance with Endeavor policy and standard terms and conditions. Procurement Coordination: Serve as the primary liaison between Clinical Engineering and central Procurement / Accounts Payable; track requisition status, manage backorders, expedite parts for critical equipment repairs, and resolve ordering and invoice discrepancies. Inventory & Logistics: Receive, inspect, and stage incoming parts for technicians; manage CE's local inventory of frequently used parts and determine appropriate par levels using usage data and statistical analysis; coordinate the return of defective components, cores, and incorrect shipments. Standardization: Create, implement, administer, and communicate processes to standardize parts acquisition and usage across Endeavor sites. Documentation & Compliance: Maintain accurate records of parts ordered, received, and installed in the Computerized Maintenance Management System (CMMS); ensure all parts procurement complies with internal policies and regulatory standards. Engage CE team members to understand their needs, objectives, and priorities; evaluate supplier offerings and recommend the best-fit source among contracted options for Clinical Engineering. Train Clinical Engineering staff on parts requisition processes, inventory practices, and CMMS documentation requirements. What you will need: Education: Associate's degree in Biomedical Equipment Technology, Electronics, Supply Chain, or a related field. Certification: CBET (AAMI) or a purchasing credential such as CPP / CPSM (preferred). Experience: 3–5 years in Clinical Engineering / Healthcare Technology Management, OR 3–5 years in purchasing, requisitioning, or parts / inventory management in a technical or healthcare setting. Preferred: Experience in both Clinical Engineering and purchasing; prior BMET (Biomedical Equipment Technician) experience or experience supporting parts procurement for a hospital CE department. Unique or Preferred Skills: ERP / supply chain software (e.g., Workday, PeopleSoft, Infor). CMMS platforms (e.g., Nuvolo, TMA, Accruent). Spreadsheet and database tools. Knowledge: Solid understanding of medical equipment terminology, components, and repair processes; knowledge of CE department functionality and workflows; familiarity with hospital procurement poli…

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