Parts Clerk - Aviation Maintenance & Purchasing

Aloft Aviation Services LLC is an FAA Part 145 certified repair station specializing in aircraft maintenance, repair, and avionics services. Our mission is to restore trust in business aviation maintenance by delivering honest, competitive service that puts the customer first. Our core values are Safety, Quality, and Integrity . We are seeking a dependable, highly organized, and motivated Parts Clerk to join our growing team. Position Summary The Parts Clerk is responsible for the day-to-day purchasing, sourcing, receiving, inventory control, and distribution of aircraft parts, materials, tools, and supplies. This position is an essential part of Aloft Aviation's maintenance operations, ensuring that technicians have the necessary materials available to complete aircraft maintenance efficiently and on schedule. The Parts Clerk works as part of a collaborative, two-person department in which both team members share responsibilities, coordinate workloads, and maintain accurate purchasing and inventory records. Both Parts Clerks report directly to the Director of Finance & Administration and are expected to demonstrate initiative, accountability, strong communication, and teamwork. Key Responsibilities Parts Purchasing & Procurement Source and purchase aircraft parts, components, materials, tools, and supplies from approved vendors. Obtain vendor quotes and evaluate pricing, availability, lead times, and shipping options. Prepare and process purchase orders in accordance with company purchasing policies and authorization limits. Coordinate with Maintenance and Avionics personnel to identify material requirements and purchasing priorities. Locate and expedite urgent or Aircraft on Ground (AOG) parts requests. Monitor outstanding purchase orders, backorders, and estimated delivery dates. Follow up with vendors to ensure timely delivery of ordered materials. Identify cost-saving opportunities while maintaining required quality and documentation standards. Coordinate warranty claims, vendor returns, exchanges, and core transactions. Inventory Management & Control Receive, verify, label, organize, and properly store incoming aircraft parts and materials. Maintain accurate inventory records, including part numbers, serial numbers, quantities, and storage locations. Issue parts and supplies to technicians and accurately assign materials to the appropriate aircraft work orders. Conduct routine inventory counts and investigate discrepancies. Monitor stock levels and coordinate replenishment of frequently used materials. Maintain accurate records of serviceable, unserviceable, and quarantined materials. Track shelf-life-controlled materials and ensure proper inventory rotation. Maintain a clean, organized, and efficient parts room. Receiving, Shipping & Documentation Verify incoming shipments against purchase orders, packing slips, and applicable vendor documentation. Identify and report damaged, incorrect, or missing materials. Obtain, review for administrative completeness, and maintain aircraft parts traceability documentation, including FAA Form 8130-3, certificates of conformity, and other required records. Coordinate with Quality Control for required receiving inspections and documentation acceptance. Prepare outgoing shipments, returns, exchanges, and warranty items. Maintain accurate shipping, receiving, and tracking records. Ensure parts are properly identified and documented before being released for maintenance use, subject to required Quality Control approval. Work Order & Financial Support Accurately record parts purchases and inventory transactions in company systems. Ensure purchased and issued parts are properly assigned to the correct aircraft work orders. Assist with reconciling purchase orders, receiving records, and vendor invoices. Monitor and communicate discrepancies involving vendor pricing, quantities, credits, and billing. Maintain organized electronic and physical purchasing records. Support accurate inventory va…

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