Parts Clerk
AerotekJob Title: Inventory and Parts CoordinatorJob Description
The Inventory and Parts Coordinator supports a busy maintenance department by managing parts inventory, coordinating with vendors, and assisting with day-to-day operational needs. This role combines clerical and ordering responsibilities with hands-on work in the shop and storage areas, including component verification, organizing parts, a
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nd supporting technicians during repairs. The position is ideal for someone with a mechanical background who wants to grow into a maintenance career and gain exposure to automation equipment and lockout/tagout procedures.
Responsibilities
• Receive lockout/tagout training and participate in equipment reviews to verify installed components against on-hand stock and identify parts that need to be ordered or added to inventory.
• Work directly with department staff and assist with daily tasks, especially when manpower is limited, to ensure smooth department operations.
• Attend to parts management in the shop and mezzanine storage areas, including organizing, labeling, and maintaining accurate locations and counts of parts.
• Work closely with the department manager, providing regular updates and support on inventory levels, orders, and parts availability.
• Track orders and delivery times, communicate status updates via email, and provide direct reporting to the manager to ensure timely follow-up on critical parts.
• Lift and move heavy objects weighing 50+ pounds, using available assistance or equipment for items too heavy for one person.
• Access tight spaces as needed to obtain part numbers and verify components on equipment and in storage.
• Order parts from multiple vendors using a purchase order (PO) system and ensure accurate documentation for each transaction.
• Communicate regularly via email and use Microsoft Office applications to manage orders, budgets, and documentation.
• Maintain organized packing slips and ensure they are submitted to accounting by the end of each month.
• Track and monitor department budgets using Excel, including recording purchases and assisting with cost control.
• Communicate directly with vendors, describe issues and needs clearly, and participate in walk-arounds to support troubleshooting and parts identification.
• Follow instructions accurately while also taking initiative and working with minimal follow-up when appropriate.
• Maintain a broad, department-level perspective (macro view) to anticipate needs and support continuous improvement in parts and inventory processes.
• Assist technicians by locating and supplying parts during repairs to minimize equipment downtime.
• Organize the mezzanine storage area for future use, including setting up systems for efficient storage, retrieval, and cycle counting of parts.
• Perform cycle counts and component verification to maintain accurate inventory records and support reliable stock levels.
• Support miscellaneous projects as assigned, meeting manageable deadlines and adapting to changing priorities.
• Balance responsibilities with approximately 65% of time spent on ordering, clerical work, and vendor coordination, and about 35% on cleaning, organizing, component verification, and cycle counts.
• Train on the operation of automation equipment to gain familiarity with lockout/tagout procedures and better understand the parts and systems being supported.
• Stand for extended periods while performing shop, inventory, and organizing tasks.
• Work in varying temperature conditions, including hot and cold environments, as required by shop and storage areas.
Essential Skills
• At least 2+ years of manufacturing experience, preferably in production or parts-related roles.
• Mechanical aptitude, including experience with hand and power tools and basic mechanical knowledge.
• Ability to lift and safely handle objects weighing 50+ pounds, with assistance available for heavier items.
• Comfort working in tight spaces to access parts, equipment, and component