Parts and Inventory Coordinator

The Parts and Inventory Coordinator is tasked with completing shop administrative duties while honoring Lux Bus America’s approach to business that starts with our commitment to safety, operational excellence, and customer service. This includes all aspects of inventory control, parts ordering, record auditing, data entry, and vehicle and mechanic technician file keeping. ESSENTIAL DUTIES AND RESPONSIBILITIES: Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following: Administration of Repair Orders (ROs) and vendor repairs into Vehicle Management System (VMS) Service Management Console Collection of all submitted documents from shop inbox Verification, an audit of, and return for the completion of the following documents: o Bus Maintenance & Safety Inspections o VMS Repair Orders o SPAB Vehicle Inspection Checklists Report repeated noncompliance issues to Shop Manager Provide written daily recap to Shop Manager Review daily recap email correspondence from Lead Mechanics related to parts needs Parts inventory: o Perform routine checks and special verification requests o Dispense requested and approved inventory o Prepare parts-pulls in advance for communicated upcoming service work o Add and update parts in VMS Generate and print barcodes and organize incoming inventory in parts cage Scan parts in and out of VMS using scanner and tablet PC Research parts catalogs to identify parts for order Request quotes from external vendors and present to Shop Manager Monitor inventory reorder thresholds and adjust as needed Coordinate ordering of inventoried parts with other locations’ Parts and Inventory Coordinators Receive, inventory, and stock incoming parts Organize and clean parts cage and workspaces, as well as identify the suitable placement of non-inventoried parts and workplace items Utilize company vehicles to retrieve parts from local vendors as required Enter Purchase Orders (POs) in VMS for parts, supplies, and vendor purchases Collect and review invoices for accuracy o Scan and email to Accounts Payable Administrator and archive for future review as necessary Prepare, complete, and submit related administrative and regulatory-required documents, warranty repairs, receipts, invoices, etc. Maintain all vehicle registration, inspection, certification, and repair documents in CHP vehicle binder files and complete annual archive filing Identify newly acquired chemicals, update chemical inventory list, collect or print Safety Data Sheets (SDS), file in SDS binder, and complete quarterly inventory inspections Maintain staff training files such as: o Occupational certifications, in-house training related to safe practices, tools, equipment, chemicals, hazards, etc. Complete continuing education and training as requested/required by the Company Comply with all applicable government regulations, policies, and standards as well as all Company administrative policies, procedures, and safety rules in all business activities Document activities on a variety of manual and electronic documents, files and/or records Contribute alongside other supervisors, managers, and staff to formulate goals and objectives Perform duties and functions to help streamline the daily business operations of the Company Contribute to the team effort by accomplishing additional tasks and assignments as needed QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, competency, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Experience High school diploma or equivalent Minimum 1-year experience in inventory control, auto/diesel/bus industry, warehouse administration, or similar field Certificates, Licenses, Registrations Valid Cl…

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