Part-Time Office Assistant & QuickBooks Purchasing Clerk

Job Summary We are seeking a reliable, organized, and proactive individual to join our small team in a varied role supporting our inventory and day-to-day workplace operations. This position combines QuickBooks purchasing and inventory management with general office administration, light fulfillment/packing, and basic workspace upkeep. If you enjoy a mix of data-driven tracking and hands-on physical tasks, and you value a highly flexible schedule, this is the perfect fit. Because this is a part-time position with flexible hours, we are specifically looking for candidates who live close to our office in St Charles/ Fox Valley Area to ensure a quick, easy, and stress-free commute. If you enjoy a mix of data-driven tracking and hands-on physical tasks, this is the perfect fit. Key Responsibilities Purchasing & Inventory (QuickBooks): Create and track purchase orders (POs) using QuickBooks. Reconcile receiving paperwork against orders, enter bills, update inventory stock levels, and monitor vendor lead times or order status. Light Shipping & Packing: Carefully pack, wrap, and prepare outgoing client orders or vendor returns. Ensure packages are neatly organized and labeled for carrier pickup. Office Maintenance & Cleaning: Keep the office environment tidy, clean, and professional. Tasks include taking out the recycling/trash, wiping down common surfaces, and keeping inventory shelves orderly. General Administrative Support: Organize physical and digital supplier documentation, monitor office supply levels, answer occasional phone calls, and assist with general clerical tasks. Qualifications & Skills QuickBooks Purchasing Experience: Hands-on experience entering purchase orders, managing vendors, or tracking inventory counts within QuickBooks is required. Highly Organized & Detailed: Strong attention to detail, especially when checking delivery packing slips against original order numbers. Physical Capability: Ability to stand for short periods and comfortably lift up to 45 for packing and inventory restocking. Self-Starter: Comfortable working independently and managing your own weekly checklist. Reliable Transportation: Dependable transit to our physical office location. Benefits & Perks Flexible Scheduling: Easily work around your personal, family, or educational commitments. Relaxed Environment: Enjoy a friendly, small-business workspace. Stable, Steady Work: Consistent part-time hours every week. Pay: $19.00 - $20.00 per hour Expected hours: 20.0 per week Work Location: In person

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