Part-Time Administrative Assistant — Import & E-Commerce Operations

About Us We're a Montreal-based home goods importer — rugs, lighting, furniture, and décor — sourced from overseas suppliers and sold across Amazon, Wayfair, Walmart, Home Depot, and our own websites. Small team, fast pace, real ownership over your work. The Role We need someone who keeps things from falling through the cracks. You'll be the person who knows what's due, what's stuck, and what needs a follow-up before anyone else has to ask. Day to day, you'll: Organize and file supplier and freight invoices; match them against POs and shipments Maintain a rolling payment calendar — what's due, to whom, when, and flag anything approaching a deadline Coordinate with our customs broker on clearance documents (commercial invoices, packing lists, certificates of origin) and track shipments through release Keep a running task list for the team and follow up on open items Chase down missing documents from suppliers, freight forwarders, and warehouses Handle general office admin: correspondence, document management, data entry, basic reporting Support ad-hoc projects as they come up What We're Looking For Required: 2+ years in an administrative, bookkeeping, or logistics support role Genuinely organized — you build systems, not piles Bilingual (French and English), written and spoken Comfortable in Excel / Google Sheets and learning new software portals quickly Detail-oriented with invoices and numbers; you notice when something doesn't add up Reliable and able to work independently without daily supervision Nice to have: Experience with imports, customs documentation, or freight Familiarity with QuickBooks or similar accounting software Exposure to e-commerce or marketplace operations (Amazon Seller Central, etc.) Pay: $17.00-$21.00 per hour Work Location: In person

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