Part-Time Administrative Assistant / Construction Coordinator Assistant

Bailey & Bear Construction is an Austin general contractor doing residential, commercial, and remodeling work in Austin and the surrounding area. We are a registered general contractor with the City of Austin. We're hiring one sharp, highly organized student to be the right hand of our project coordinator. This is a real operations role on live projects, not busywork. Strong performers get more responsibility. No construction experience needed; we train you on our systems. Pay: $20–25/hour, based on experience Schedule: Part-time, 10–20 hrs/week, flexible around classes. Hybrid: mostly remote with occasional Austin-area errands and meetings. What you'll do: - Own project files: documents, selections, approvals, photo logs and receipts, always current - Keep order and delivery trackers accurate daily (order numbers, ship and delivery dates, open items) until materials are on site - Build clean option sheets (photo, product number, price, lead time), order lists, meeting confirmations and selection records - Place and track material orders from owner-approved lists and file every confirmation - Schedule vendor and delivery appointments and basic logistics (dumpsters, rentals) - Process returns within 48 hours and forward every invoice to the owner the same day - Handle basic City of Austin permit paperwork: portal checks, uploads, inspection requests, follow-up calls - Send a concise end-of-day update on days you work Pricing, purchases and client promises always go to the coordinator or owner. What we require: - Current college student (junior/senior preferred) or recent grad; business, construction management, architecture, engineering, or supply chain majors preferred - Proven organization: you run your own calendar and deadlines without reminders - Strong Google Sheets/Excel skills (sorting, filtering, basic formulas) - Clear, professional, error-free writing and confident phone manner - Follows checklists exactly and asks before guessing - Prior admin, office, internship, retail management, or leadership experience a plus - Reliable transportation for occasional Austin-area errands How to apply (all three required; incomplete applications won't be reviewed): 1. Resume 2. Your weekly availability for the semester 3. A 3–5 sentence answer: "Tell us about a time you kept a project, event, or team organized when details were changing. What system did you use?" Pay: $20.00 - $25.00 per hour Expected hours: 10.0 – 20.0 per week Application Question(s): Can you work 10–20 hours per week? (Yes/No) Do you have reliable transportation in Austin? (Yes/No) Rate your Google Sheets/Excel skill 1–5 Tell us about a time you kept a project, event, or team organized when details were changing. What system did you use? Work Location: Hybrid remote in Austin, TX 78723

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