P-Card Administrator

Description Title: Purchase Card Administrator Position Number: 0081004 Hiring Unit: VP for Budget and Finance/Office of Procurement Management Location: Manoa Campus Date Posted: October 20, 2026 Closing Date: November 3, 2026; 11:59PM HST Salary: salary schedules and placement information Additional Salary Information: PBB, minimum $5,640/month Full Time/Part Time: Full Time Temporary/Permanent: Permanent Funding: General Other Conditions: Pending position clearance Duties and Responsibilities Provides strategic leadership, direction and management of the University of Hawai`i Purchasing Card (P-Card) Program system-wide. Prepares, develops, implements and administers all policies and procedures necessary for the system-wide P-Card Program to be compliant with industry best practices and other applicable state and federal laws, rules, regulations and University policies and procedures. Supervises and oversees the provision of financial, contract, procurement, business analyses and administrative support for the development and implementation of the University P-Card Program. Serves as the University liaison and representative of the P-Card program with all internal and external constituency groups, including but not limited to, individual P-Card holders, fiscal personnel, auditors, and University executives and managers. Works directly with all internal and external stakeholders to ensure the P-Card program provides a balanced approach to timely support the P-Card needs of customers with industry best practices and compliance with applicable federal and state laws, rules, regulations, and other University policies and procedures. Develops and ensures University internal control policies, procedures and mechanisms to prevent or detect inappropriate use of non-compliance with University P-Card policies and procedures, including audit-type activities and review and reconciliation of cardholder statements. Communicates closely with all internal and external stakeholders and customers regarding updates, amendments, or changes to the P-Card program. Ensures positive, responsible, and courteous services is provided to all internal and external customers. Develops and conducts regular training of all P-Card holders, fiscal officers and appropriate University executive and managerial employees, faculty, and staff on the P-Card program to ensure compliance and efficiency of P-Card transactions. Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes expected affecting specialized area, and completion of projects assigned. Resolves operational and administrative matters in accordance with current policies, procedures, and directives as requested. Responsible for coordinating and processing applications, receiving and distributing cards and maintaining records. Responds to inquiries from field and central office personnel relating to Purchasing Cards. Serves as liaison between the University and Purchasing Card issuer to resolve cardholder problems and disputes. Continuously analyzes data and transactions to determine whether processes can be improved or bettered to ensure greater compliance or efficiency of transactions. Develops regular reports that accurately and holistically portray the nature and volume of transactions through criteria and metrics that are identified as industry standards and/or relevant and meaningful to executives. Manages and maintains the P-Card Website, Newsletter and related communication lists. Other duties as assigned Denotes Essential Functions Minimum Qualifications Possession of a baccalaureate degree in Economics, Business Administration, Public Administration, or related field and 3 years of progressively responsible professional experience with responsibilities for fiscal and/or procurement related experience; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities …

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