Over-the-Road Fleet Manager

Miller Bros. Const., Inc. is a heavy-civil contractor specializing in earthmoving, utility installation, and structure development for public roadway, industrial and commercial clients. The Over-the-Road Fleet Manager leads the safe, compliant, cost-effective, and accountable management of Miller Bros. Const., Inc.'s licensed and plated vehicle fleet. This includes pickup trucks, service vehicles, CDL vehicles, site vehicles, highway trailers, and other company assets operated on public roadways. This position is responsible for vehicle assignments and transfers, driver qualification coordination, preventive maintenance, registrations and titles, fuel cards, toll passes, insurance and claims support, vendor management, regulatory compliance, and vehicle lifecycle planning. The Over-the-Road Fleet Manager maintains accurate fleet records and establishes consistent processes that protect company assets and support field operations. The Over-the-Road Fleet Manager works closely with Equipment Operations, Group Managers, Project Superintendents, Safety, Human Resources, Accounting, the Telematics Manager, vendors, and company leadership. The position uses maintenance, fuel, utilization, telematics, safety, and cost data to identify risks, improve accountability, control operating costs, and support data-driven fleet decisions. Key Responsibilities: Safety FIRST in all tasks, planning, and daily activities. Manage the company's licensed and plated vehicles and highway trailers. Maintain accurate vehicle, assignment, driver, registration, insurance, and compliance records. Administer vehicle assignment, transfer, return, and take-home approval processes. Coordinate preventive maintenance, inspections, repairs, recalls, and roadside support. Monitor fleet utilization, operating cost, fuel use, downtime, and replacement needs. Oversee fuel-card, toll-pass, licensing, registration, and vendor programs. Support accident reporting, insurance claims, and corrective-action investigations. Promote consistent compliance with company vehicle policies and applicable regulations. Provide actionable fleet reporting and recommendations to operations and company leadership. Duties: Manage the day-to-day administration of the over-the-road fleet, including pickup trucks, service vehicles, CDL vehicles, site vehicles, highway trailers, and other licensed assets; maintain complete and accurate records for vehicle status, location, assignment, classification, ownership, and operating group. Administer vehicle assignments, transfers, temporary reassignments, returns, and take-home privileges in accordance with company approval requirements; confirm that fleet, billing, maintenance, telematics, insurance, fuel-card, and toll records are updated before an assignment change is considered complete. Coordinate with Group Managers, Project Superintendents, Safety, and Human Resources to verify that drivers have a valid license, an acceptable motor vehicle record, required training, and appropriate company authorization before operating a company vehicle. Establish and monitor accountability processes for site vehicles assigned to Project Superintendents or local job owners, including control of keys, authorized-user lists, vehicle condition, fuel level, daily return, maintenance scheduling, damage reporting, and restrictions on take-home or personal use. Plan and coordinate preventive maintenance, inspections, recalls, warranty work, repairs, emergency service, towing, and roadside assistance; monitor overdue service and downtime, escalate critical issues, and ensure repair work is properly authorized and documented. Maintain titles, registrations, license plates, permits, inspection records, insurance documents, and other required fleet records; coordinate renewals and changes to keep all applicable vehicles and trailers legally and operationally compliant. Administer company fuel-card and toll-pass programs, verify that cards and passes remain assigned to …

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