Outbound Freight Coordinator

Are you interested in contributing to a company whose mission is to radically love and influence lives? As an Outbound Freight Coordinator for Bell Lumber and Pole, you will play a pivotal role in the effectiveness of our business inside and outside of Bell. This position is located onsite in New Brighton, MN. Hours: M - F, 6AM - 2PM Compensation: $58,000.00 - $70,000.00 As an Outbound Freight Coordinator, you will: Create physical or online Bill of Ladings (BOL) for all shipments leaving the local yard by truck or rail, including Poles, TSO, and other shipments. Prepare all necessary paperwork for drivers for each load, which includes special instructions, maps, phone numbers, and staking sheets. Contact customers 24-48 hours before shipments leave the yard or as per customer-requested lead times Ensure the accuracy of all shipping information, obtain driver signatures, document the load ticket number in the system, and update the date on the BOL. Forward a copy of the BOL to customers who require it when shipments leave the yard. Collaborate with managers to schedule outbound loads and shipping dates. Provide instructions to mobile drivers and yard counters regarding loads to set out for delivery. Act as the main point of contact for all trucking calls, routing calls from dispatchers through your desk. Collaborate with managers on the delivery of back orders and maximize truck capacity on those loads. Update various customer websites with information on shipped orders. Keep customers informed weekly about open orders and obtain information on processed orders from the yard manager. Ensure that products are in stock and ready for customer pickup. Receive all paperwork from drivers on shipments and process all receiving reports following the Standard Operating Procedures (SOP). Update SOPs when shipments are delayed, or changes are required. Release empty rail cars to MNNR when needed. Handle the empty rail billing process for leased rail cars. Work with receiving yard employees to ensure that all receiving reports are completed for inbound railcars. Verify that there is a proper yard receiving report that matches the incoming BOL and original notification and forward this information to the Inventory department. Communicate reasons and tentative new shipping dates to sales teams when shipments are late. Generate and send weekly reports, including treated inventory data. Prepare and distribute load slips for outbound shipments to customers. Print work orders for shipping processes. Optimize truck loading to maximize freight efficiency. Update the Shipping and Receiving System (SPS) with the second acknowledgment and Advanced Shipping Notices (ASN) when shipments are ready to ship. For sites that handle shipments to Canada & Mexico: Handle all export paperwork and border crossing documents company-wide, working with vendors and freight forwarders to combine loads for shipment to the port, and obtaining required documents such as treating certificates and phytosanitary certificates for export. Maintain a thorough understanding of export requirements for each load as it pertains to the out-of-country shipping process. Process outbound loads to Canada and Mexico and send the necessary paperwork to Customs, resolving any issues with customs brokers. Provide phone backup support when necessary. Attend daily shipping meetings as required. Perform any other responsibilities assigned by management. JOB QUALIFICATIONS: Education: Minimum Requirement High School Diploma or equivalent. Community college or technical diploma an asset. Experience: Minimum Requirement is 5 years proven logistics/dispatch experience. Minimum Requirement is 3 years proven in Export processes. Knowledge of lumber shipping and/or forestry product shipping. __ Discover how Bell’s mission and values are the core of our purpose — Learn more about our story. Benefits In addition to competitive pay, we offer a comprehensive benefits package including: Hea…

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