Operations Team Member - OneBeat

VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK

For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year.

OUR COMMITMENT TO SAFETY

At Varsity Spirit, the safety and wellbeing of the young people we serve is of the utmost importance. Since our inception 50 years ago, we have been – and remain – steadfastly committed to doing our part to create a safe and positive environment for our participants’ physical, emotional, and social development, and promoting an environment free from abuse and misconduct. Varsity has a zero tolerance for abuse in its programs, events, and associated business activities. Varsity is committed to reporting all suspicions, allegations, and incidents of abuse in full accordance with local laws and reporting requirements. Learn more at Our Commitment to Safety - Varsity.com.

WORK TYPE: Full-time Onsite

LOCATION DETAILS: Ocean, NJ

HOW YOU WILL MAKE AN IMPACT 

The Operations Team Member plays a vital role in ensuring the success of OneBeat’s regional events, national events, conventions and other events. Working closely with the Vice President of Operations, Chief Operations Officer, and fellow Operations Team Members, this role supports both office-based and on-the-road functions, coordinating travel and logistics to ensure seamless execution.

WHAT YOU WILL DO 

• Book and manage travel arrangements for OneBeat Tour Team, Judges and Leadership Team Members, including but not limited to flights, hotels, and rental cars.
• Create and distribute travel notes and itineraries for OneBeat Tour Team, Judges and Leadership Team Members.
• Assist with general event logistics, including but not limited to venue sourcing and hotel room block management.
• Serve as Travel On-Call during assigned weekends to troubleshoot travel issues, assist team members, and answer time-sensitive questions.
• Print and prepare programs, schedules, signage, and other event documents for distribution.
• Pack and keep inventory on check-in items, supplies, and other materials required for event execution.
• Support warehouse operations, including organizing, inventorying, and restocking event supplies.
• Manage the meal program for all assigned events.
• Plan and execute special events, including National events parties, Tour Team trainings, internal events and more.
• Perform other duties as assigned.

ON THE ROAD EXPECTATIONS:

The specific functions of a Team Member’s role while on-the-road will cover a wide scope of activities. This is because all events are not, and will never be, the same. During the regional, national, and convention seasons you will be scheduled to work pre-determined events. During weekends off the above-mentioned season, you will be on-call to assist the Tour Team and other Leadership Team Members as needed.

Responsibilities of the Team Member include but are not limited to:

• Assist with event setup and breakdown, which may include a stage build
• Participate in all mandatory training sessions
• Execute responsibilities of your assigned position to the standards established by your Team Lead
• Uphold a professional, friendly, and positive demeanor when interacting with clients, attendees, venue staff, and fellow team members.
• Adhere to and represent the values, brand, and professional standards of OneBeat at all times.
• Demonstrate adaptability and teamwork by assisting in other roles or duties as needed during the event.
• Follow all event protocols, timelines, and safety procedures as outlined in training and by leadership.
• Maintain a clean, organized, and professional workspace throughout the event.
• All other duties as assigned or designated.

QUALIFICATIONS 

KNOWLEDGE/SKILLS/ABILITIES ​

• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to problem-solve in fast-paced, high-pressure environments.
• Flexibility to travel frequently and work weekends as required.
• Proficiency with Excel and project management tools (e.g., Asana).

EDUCATION/EXPERIENCE

• Bachelor’s degree or equivalent experience in event management, operations, travel, hospitality or a related field.
• Prior experience in dance or other performing arts preferred but not required.

PHYSICAL REQUIREMENTS  

The physical demands that are described as required are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• This job operates in a professional office environment and traveling on the road.

#LI-AR1

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

JOIN THE BEST TEAM IN SPORT & SPIRIT

At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT.

OUR VALUES

Service - We lead with heart. We champion community.

Passion - We love what we do. It fuels our purpose.

Integrity - We do what we promise. We own our actions and decisions.

Respect - We earn it by giving it. Because everyone deserves it.

Innovation - We never stop striving to be better. For ourselves and our community.

Transparency - We are committed to openness and honesty in everything we do.

OUR BENEFITS

We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include:

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.