Operations & Office Assistant (part-time)

Operations & Office Assistant (Weds-Fri) Wyvern Industrial Technology, a leading provider of high-quality industrial equipment and services to the manufacturing sector, is currently seeking a detail-oriented and organized Part-Time Office Administrator to join our small but dynamic team. This role is integral to ensuring the smooth operation of our office and supporting our commitment to exceptional customer service and operational excellence. Location: Doraville, GA Hours: Part-Time, 18-24 hours (negotiable) Position Summary We are seeking a highly organized, detail-oriented Part-Time Operations & Office Assistant to support the day-to-day administrative and operational needs of an industrial manufacturing supplier. This position is designed to provide dependable office coverage and operational support on days when the Office Manager is not in the office. This is an office-based role that will require standing, walking, lifting, moving, or packaging boxes and equipment. The ideal candidate is someone who enjoys working across multiple areas of a small business and is comfortable taking ownership of administrative tasks, accounting admin, inventory, purchasing support, shipping and receiving, and general office operations. Ideal candidates may have experience in Zoho CRM, inventory management, shipping/receiving, ISO documentation or relevant metrology industry knowledge. This is an excellent opportunity for someone seeking consistent part-time work in a professional industrial/manufacturing environment who wants exposure to operations, logistics, and compliance. Key Responsibilities Administrative, Office & Compliance Support Provide general administrative support for the office and management team. Perform reception duties of answering calls, receiving incoming packages, equipment, and supplies. Record team meeting minutes, maintain organized electronic and physical records. Monitor office supplies monitor and inventory levels and communicate replenishment needs. Help support ISO documentation and administrative compliance activities Track document revisions and assist with maintaining current versions of controlled documents. Assist with tracking open purchase orders and vendor deliveries. Equipment Rentals, Asset & Inventory Management Assist with administration of equipment and system rental agreements. Maintain accurate records of rented and company-owned equipment. Track equipment check-outs, returns, locations, and status. Assist with maintaining the company’s asset inventory. Coordinate documentation associated with equipment shipments and returns. Help ensure rental equipment is properly documented before and after each transaction. Shipping & Receiving Inspect shipments against packing slips and purchase orders. Document damaged, missing, or incorrect items, performing periodic inventory counts. Reconcile physical inventory against company records. Prepare outgoing shipments of equipment, rentals, parts, and other materials. Coordinate shipping labels, tracking numbers, and shipment documentation. Maintain shipping and receiving records. Assist with packaging equipment and materials for shipment. Support asset tagging and record keeping. Assist with maintaining inventory organization and labeling systems. Invoicing & Accounting Administration Assist with processing and organizing customer and vendor invoices. Enter and maintain invoice information in Zoho Books. Assist with matching invoices to purchase orders and related documentation. Track outstanding invoices and provide information to the Office Manager as needed. ISO 9001 & Compliance Support Assist with maintaining documentation related to the company’s ISO 9001 quality management system. Assist with preparing documentation for internal and external audits. Help ensure required records are properly filed and readily accessible. Zoho CRM & Zoho Books Enter and update information in Zoho CRM and Zoho Books. Learn and follow established company workf…

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