Operations & Logistics Administrator: Saint Martin de Porres High School

Full Time St. Martin de Porres High School Cleveland, OH CWS Operations & Logistics Administrator Saint Martin de Porres High School — Cleveland, Ohio Position Details Department: Corporate Work Study (CWS) Employment Category: Non-Contract, 12 Months per Year FLSA Status: Exempt Salary Range: $45,000–$50,000 annually Reports To: Director of CWS Operations, Training & Credentialing Regular Schedule: 7:30 a.m.–4:30 p.m. Additional Hours: May be required for scheduled events or operational needs. Position Overview Saint Martin de Porres High School is seeking a dynamic, energetic, and self-driven CWS Operations & Logistics Administrator to support its innovative urban college-preparatory and career-readiness program. The Corporate Work Study (CWS) Operations & Logistics Administrator leads the daily execution and coordination of essential operational and logistical functions within the department. Working closely with the Director, Relationship Managers, and Sales team, this individual ensures efficient, consistent operations that support student success and strong partnerships with participating employers. Key areas of responsibility include student attendance, transportation, employment documentation and compliance, recordkeeping, event logistics, and student programming. The successful candidate will demonstrate exceptional organizational skills, independent judgment, proactive problem-solving, effective communication, and reliable follow-through. Essential Responsibilities 1. Operations Management and Process Improvement Lead daily CWS operational functions, ensuring accuracy, efficiency, timeliness, and consistent service. Independently manage daily priorities, anticipate operational challenges, and resolve routine issues while appropriately escalating significant concerns. Monitor operational performance in collaboration with Relationship Managers, identify opportunities for improvement, recommend solutions, and implement approved process changes. Collaborate with the Director to establish operational goals, develop action plans, and complete assigned projects on time. Provide regular departmental updates on operational performance, project progress, emerging concerns, and recommended actions. Maintain written procedures, communicate changes to affected staff, and train designated staff to cover essential responsibilities. 2. Daily Attendance and Student Check-In Record daily student work attendance in Salesforce and PowerSchool. Contact families to confirm absences and notify worksite supervisors of absences, late arrivals, and schedule changes. Track missed work hours and coordinate make-up time with students, families, and worksite supervisors. Coordinate transportation for make-up work and verify completion with supervisors. Update attendance records and follow up with students and families regarding outstanding work hours. Correct attendance discrepancies and refer unresolved or recurring concerns to Relationship Managers. Conduct morning check-in, verify uniforms, address student concerns, and direct students to assigned transportation. Arrange afternoon check-in coverage and provide assigned staff with student return schedules and transportation updates. 3. Transportation Coordination Maintain current transportation routes, student rosters, worksite addresses, and schedules. Communicate daily student absences and transportation changes to vendors and drivers. Coordinate with transportation vendors to resolve missed pickups, delays, and route disruptions. Notify affected students, families, worksite supervisors, and staff of transportation changes. Document transportation incidents, address service failures with vendors, and report safety concerns and recurring problems to the Director. Obtain and maintain required school van-driver certification and transport students as needed. Communicate partner locations, pickup and drop-off times, and van routes as they change throughout the school year. Creat…

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