Operations Coordinator

As Operations Coordinator at The STEM Connection (TSC), you will ensure our staff, partners, and participants have the resources needed to succeed from day one. Based in our barn office on the farm, you will manage physical materials and optimize workflows to ensure they are ready, available, and accounted for as we produce 3,500 STEM kits annually and serve 5,500 on-site participants. On a given day, you might receive and process deliveries, touch base with key vendors, verify on-hand product counts, and coordinate inventory needs with team members to ensure success. You will have the opportunity to take our current inventory management processes to the next level, focusing on both technical and workflow improvements. TSC is a non-profit organization that engages youth in STEM principles through accessible, nature-related experiences with a commitment to those who are underrepresented in STEM careers. TSC offers experiential STEM programming for youth both in person and virtually, fueling dreams and inspiring futures in STEM. In collaboration with community partners, we deliver award-winning, relevant services that empower and impact youth for today and tomorrow. TSC is committed to being a diverse, equitable, inclusive, and accessible organization. Reports To: Ruth Wolff, Director of Operations Essential Duties & Responsibilities Inventory & Asset Lifecycle Management: Manage the full lifecycle of program materials and physical assets—from receiving deliveries, auditing stock, and staging kit distribution to establishing clear repair, replacement, and routine maintenance schedules Kit Production & Program Operations: Oversee operational workflows to keep materials ready, available, and accounted for, directly supporting the annual production of ~3,500 STEM kits and seamless service to 5,500 on-site participants Procurement & Vendor Coordination: Source bulk supplies cost-effectively, cultivate strong vendor relationships, process purchase orders (POs), and route vendor invoices promptly Data, Media & Operational Administration: Support daily organizational tasks including data collection and entry, record documentation, and routine cross-departmental administrative workflows. Facility & Site Stewardship: Assist in managing and reconfiguring physical program spaces (barn, yurt, shelters, trails) to ensure clean, safe, and fully functional environments, and participate in basic garden, farm, and conservation maintenance as needed. Community Engagement & Communication: Help plan and facilitate volunteer opportunities and special events, maintaining clear, respectful, and culturally competent communication with staff, participants, families, and community partners. Perform other duties as assigned to support the evolving operational needs, mission, and vision of The STEM Connection. Required Skills and Abilities Passion for youth STEM education with strong interpersonal and communication skills to engage effectively with diverse audiences, volunteers, and team members. Proficiency in tracking inventory lifecycles, auditing materials, organizing stock, and establishing routine maintenance/replacement schedules for physical assets Ability to source bulk supplies cost-effectively, manage purchase orders (POs), process vendor invoices, and negotiate with vendors Strong skills in database management, data entry, record keeping, and managing standard operating procedures (SOPs) Technical proficiency with spreadsheet tools (Google Sheets), CRM software (Bloomerang), virtual meeting platforms (Zoom/Google Meet), and inventory tracking systems Strong organizational skills with a track record of managing standard operating procedures, balancing competing priorities, and consistently meeting deadlines in a fast-paced environment. Proactive, adaptable, and self-directed, with a demonstrated capability to solve problems and work both independently and collaboratively. Education and/or Experience Associate's or Bachelor’s Degree o…

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