Operations Associate - Full Time

About Green Oil Inc. Green Oil Inc. is a Toronto-based environmental services company specializing in the collection, recycling, and processing of Used Cooking Oil (UCO) for renewable diesel and sustainable aviation fuel (SAF) feedstock. We operate a collection fleet and a processing facility in North York, serving restaurants and food-service partners across the Greater Toronto Area. Role Overview The Operations Associate supports the day-to-day running of our fleet and operations under the direction of the Operations Manager: keeping trucks on the road, drivers supported, purchases made on time, and insurance and compliance records accurate. This hands-on coordination role works closely with the Driving, Customer Service, Accounting, and Plant teams, and suits an organized, practical person who wants to grow into fleet management. Key Responsibilities Fleet & Vehicle Coordination: Schedule and track maintenance for the collection fleet; coordinate repairs with regional shops; arrange replacement vehicles during downtime; keep CVOR and MTO records current. Driver Operations Support: Support daily dispatch and scheduling in coordination with the Customer Service team; act as a day-to-day point of contact for drivers; help organize driver onboarding, training sessions, and Samsara fleet-system use. Procurement & Purchasing: Purchase parts, equipment, and services for trucks, plant, and building; research price, lead time, and quality before buying; keep accurate records of purchase orders, pricing, and vendor performance. Insurance Administration: Add and remove drivers on the vehicle insurance policy, request insurance certificates, support policy renewals, and maintain complete insurance records for vehicles and buildings. Accident & Incident Support: Collect and organize documentation for vehicle accidents and incidents; coordinate with insurers, repair shops, and drivers; follow up until each file is closed. Vendor & Inventory Support: Maintain relationships with existing vendors, source alternatives with better pricing or service, and support plant parts inventory tracking with the Plant Team. Building & Facility Support: Assist with building and tenant matters as directed, including coordinating property vendors and routine municipal or provincial compliance items (e.g., fire, water, heating). Reporting & Compliance: Keep operational logs current and report daily matters to the Operations Manager; support compliance with the Highway Traffic Act, OHSA, and CVOR / Hours of Service rules. Other Duties: Additional operational or administrative tasks reasonably assigned by the Operations Manager or the Company from time to time. Qualifications Experience: 1+ year in fleet, logistics, dispatch, purchasing, or administrative coordination preferred. Organized, motivated candidates will be considered and trained. Organization: Able to track many open items at once — repairs, purchases, insurance requests — and follow each through with accurate records. Communication: Fluency in English (spoken and written) is required. Korean is a strong asset for day-to-day communication with our driving team. Computer Skills: Comfortable with spreadsheets (Excel / Google Sheets) and web-based systems; experience with Samsara or with inventory / ERP systems is an asset. Driver's Licence & Driving Experience: Valid Ontario G licence with a clean driving abstract is required for shop runs, vehicle shuttling, and vendor visits. Hands-on experience driving trucks or other commercial vehicles is a strong asset; a DZ licence is welcome but not required. Work Authorization: Legally eligible to work in Canada. Assets (not required): CVOR / MTO knowledge or basic automotive knowledge. Compensation & Benefits Wage: $25.00 – $27.00 per hour: $25.00 during the three-month probationary period, increasing to $26-$27 upon successful completion. Job Type: Full-time, permanent, 40 hours per week. Schedule: Monday to Friday, day shift. Occasional…

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