Operations Associate
Safe Place for YouthDescription: JOB TITLE: Operations Associate REPORTS TO: Senior Director of Operations SCHEDULE: Monday-Friday (8:30am-5:00pm) LOCATION: Los Angeles, Multiple Locations, On-site STATUS: Full-time, Non-Exempt, 40 hours/week DRIVER POSITION : Yes [If yes, see driving policy below] SALARY RANGE: $22.00/hr ABOUT US: Safe Place for Youth (SPY) is the leading service provider for youth experiencing or at-risk of homelessness in West Los Angeles. Founded in 2011, our agency offers trauma-informed, low barrier programs that support young people in exiting the streets and achieving stability. Our robust continuum of care includes street outreach, drop-in services, health and wellness programming, case management, education and employment services, and housing programs. SPY is a unique social impact agency that values community collaboration, and a deep commitment to the wellbeing of youth. If you have the skills, passion, and collaborative spirit, join our growing team. ABOUT THE ROLE: The Operations Associate works under the supervision of the Senior Director of Operations. The Operations Associate supports the organization’s operations team with a variety of administrative tasks, including but not limited to managing vendors, creating purchase orders and expense requests, corresponding with staff and external stakeholders, conducting administrative work, and planning meetings and events. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. WHAT YOU’LL DO: Facilities and Operations coordination and support at SPY Access Center and across SPY sites Maintain safety and office supply inventories as the Access Center In-Kind Donation inventory management Processing of mail including retrieval and distribution A wide range of administrative tasks to support the Operations Director Answer and forward messages from general SPY phone line and email Maintain, distribute, and organize keys for all SPY sites Prepare safety committee meeting agendas and materials, and take meeting minutes Safety training coordination (e.g. evacuation drills) Conduct onsite and offsite assignments, coordination and purchases Office supplies and needs coordination Manage Access Center site organization, appearance, and cleanliness in conjunction with the maintenance team Credit card and receipt tracking support Update and create operations protocol documents Prepare expense request and procurement forms for operations vendors Maintenance coordination and scheduling Event support Vendor coordination Oversee all site and vehicle safety inspections and coordinate related items. Support in large scale projects such as site acquisition and relocation Entry level IT support and platform user audits Other duties as assigned to support the mission of the organization Requirements: WHAT YOU’LL NEED Bachelor’s Degree in any related field is preferred. 1-2 years of experience working in Operations or administrative functions is preferred. Working in an uncompromising sense of integrity and ethics, discretion and confidentiality A high quality of character and be honest, trustworthy and reliable Ability to establish and maintain cooperative and effective working relationships with others. Excellent knowledge of Google Suite, Slack, Adobe, Zoom is preferred Strong analytical, writing and organization skills Excellent time management skills with a proven ability to meet deadlines Strong initiative and leadership skills Ability to communicate effectively Self-starter attitude WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: Prolonged periods of sitting at a desk and working on a computer. Changes in the environment, such as the office or outdoors. Physical effort/lifting, such as sedentary- up to 15-20 pounds at times. SPECIAL CONDITIONS: Mandated Reporting Requirements: All SPY employees are mandated reporters’ and are legally required to report any reasonable suspicion of ch…