Operations Assistant

Satin Chair is an established event rental company serving weddings, corporate events, venues, and special events throughout the Chicagoland area. We are looking for a dependable, highly organized Operations Assistant to help support the day-to-day functions of our growing company. This is a unique position for someone who enjoys variety, problem-solving, organization, and helping keep a busy company running smoothly. The Operations Assistant will work closely with company management and support several areas of the business, including operations, scheduling, inventory, accounting administration, human resources, sales support, fleet management, and special projects. This is not primarily a warehouse or physical labor position. It is an administrative and operational support role for someone who is comfortable managing multiple responsibilities and following projects through to completion. What You'll Do Responsibilities may include: Assist management with daily operational and administrative needs Help maintain project lists, deadlines, follow-ups, and company priorities Assist with event scheduling and preparation of weekend setup schedules Help create and maintain event diagrams and layouts Review rental agreements and help ensure required paperwork is completed Assist with inventory tracking, including newly purchased inventory Investigate missing inventory and help determine where items were last used or returned Maintain vendor documents, W-9s, resale/exemption certificates, and other business records Assist with customer refunds and accounts receivable follow-up Assist with entering vendor bills and other bookkeeping-related administrative work Help process and track ACH payments and payment information Provide backup support for customer emails and sales administration Assist with trade show and expo scheduling and staffing coordination Help maintain company vehicle records, I-PASS/transponder assignments, maintenance information, and related documentation Maintain employee uniform records, shirt sizes, replacements, and distribution Help monitor employee dress-code and uniform compliance Assist with recruiting, reviewing applicants, scheduling interviews, and initial candidate screening Assist with employee onboarding documentation, I-9s, background checks, and related records Assist with preparing job offer letters and onboarding materials Help maintain employee files, handbook acknowledgments, training records, and HR documentation Coordinate required employee training, including harassment-prevention training Assist employees with administrative information related to benefits, 401(k), and health insurance enrollment Assist with employee recognition, company events, and employee engagement projects Maintain print-production and completion tracking lists Assist management with special projects as needed What We're Looking For The right candidate will be: Extremely organized and detail-oriented Dependable and able to follow through without constant supervision Comfortable handling multiple projects at the same time Able to identify problems and help find solutions Professional when dealing with employees, customers, vendors, and management Comfortable working with confidential employee and company information Strong with written and verbal communication Comfortable learning new software and systems Able to work independently while also being part of a team Willing to ask questions when necessary while also taking initiative Comfortable working in a fast-moving environment where priorities can change Helpful Experience Experience in any of the following areas is beneficial, but we do not expect one candidate to have experience in everything: Office administration Operations coordination Human resources administration Accounts payable or accounts receivable QuickBooks Inventory management Event planning or event rentals Project management Customer service Scheduling Microsoft Office / Excel / Google Workspace About the…

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