Operations Assistant

STIPECH ENGINEERING & RESTORATION GROUP Position Title: Operations Assistant (Remote) Employment Type: Full-Time / Fully Remote Location: Remote Website: www.stipech.net POSITION OVERVIEW Stipech Engineering & Restoration Group is seeking an organized, proactive Operations Assistant to provide operational, administrative, and logistical support across active engineering and restoration projects. Reporting directly to the Operations Manager, this role acts as a central workflow hub—managing digital documentation, vendor procurement, invoice processing, project task tracking, and cross-departmental coordination in a fully remote environment. KEY RESPONSIBILITIES Operations & Digital Logistics: Coordinate daily operational logistics, manage calendars, schedule project meetings, handle digital administrative errands, and oversee software account administration. Business Communication: Draft, edit, and distribute formal business correspondence, technical summaries, meeting minutes, and project updates. Digital Records & Compliance: Maintain organized cloud document repositories, digital project archives, and confidential operational files. Procurement & Purchasing: Source suppliers, request vendor quotes, order office and field equipment/supplies, track shipments, and manage routine procurement requisitions. Financial Support & Payments: Process vendor invoices, track accounts payable, handle client payment processing, log expense claims, and reconcile receipts under established company authorization limits. Project Tracking: Monitor project milestones, action items, and task deadlines across engineering and restoration teams to keep deliverables on schedule. Stakeholder Liaison: Direct incoming inquiries and coordinate communication between management, project leads, field personnel, clients, and external vendors. QUALIFICATIONS & SKILLS Experience: 2+ years of operations, logistics, or administrative support experience, preferably within engineering, construction, restoration, or technical services. Technical Skills: Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams), cloud document management, and ERP or workflow management software. Communication & Detail: Strong analytical and communication skills with exceptional attention to detail in financial tracking and project timelines. Remote Efficiency: Must have a reliable high-speed internet connection, a secure quiet workstation, and the self-direction to thrive in a remote operational environment. Pay: $65,000.00 - $70,000.00 per year Work Location: Remote

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