Operations and Program Administration Intern,

Job Title: Operations and Program Administration Intern, Pre-College

Organization: Edconic, Pre-College and Collegiate Division

Department: Pre-College

Prepared By: Associate Director, Operations, Pre-College

Preparation Date: January 2026

Positions Available: 3

Why This Internship?
This internship provides hands-on experience supporting large-scale, residential pre-college programs in New York City, delivered in partnership with globally recognized institutions including The School of The New York Times, Vogue Summer School, WIRED, and Sotheby’s Institute of Art. Interns develop practical skills in education operations, student services, academic programming, and cross-departmental collaboration, while gaining meaningful exposure to the media, fashion, and arts education industries.

Program Information

With New York City as their home and classroom, Sotheby’s Summer Institute students are immersed in the most vibrant global art capital with auction houses, blue chip and emerging galleries, world class museums, artists’ studios, private collections, arts foundations, and much more right in their backyard. Summer Institute provides students with an environment to learn, investigate, and explore the art world while forming life-long connections with friends and mentors. This unique pre-college program offers three two-week sessions each with exclusive, academically rigorous courses and bespoke activities and events designed to engage, inspire, and fuel creativity. All courses are taught by leading art world experts and academics on a university campus in the heart of New York City.

Vogue Summer School invites high schoolers to immerse themselves in one of the most important fashion capitals in the world: New York City. Opening the doors to a unique world of excellence and creativity, students will explore a wealth of topics shaping fashion today and in the future through the expert eye of the world’s most famous and influential fashion magazine: Vogue. Run by Condé Nast College of Fashion and Design, Vogue Summer School provides a world-class fashion education along with unrivalled access to the best and brightest minds in the industry. Our instructors are award-winning Vogue and Condé Nast journalists, including the teams at Glamour, GQ, and a host of other Condé Nast titles, as well as industry experts and recognized thought leaders in the business and strategic sides of the fashion, media and luxury lifestyle industries.

WIRED Pre-College offers a unique educational experience designed to prepare students for college through a multidisciplinary approach. Students will engage directly with industry experts, explore cutting-edge innovation hubs where real-world change is happening, and develop hands-on projects that deepen their understanding of how technology shapes our society. Technology is inseparable from teenage life today. Our students aren’t just users of technology — they’re aspiring creators, innovators, and changemakers who want to build the future through it. With New York City as their home and classroom, WIRED students join the ranks of many of the world’s greatest thinkers, writers and dreamers.  From New York’s world-class innovation hubs to startup labs and think tanks, this city is rich in creativity and inspiration, and its resources are seemingly endless. WIRED Summer Academy provides students with an immersive environment in which they learn, investigate and explore while having fun with friends, mentors and instructors who share their passions and interests. 

At The School of The New York Times, we translate the mission and values of The Times into educational programs. We encourage analytical thinking and help students sharpen journalistic skills such as writing, reporting, editing and media literacy. Our students engage with global issues, develop multimedia skills and learn to ask hard questions. And they do this all while exploring New York City landmarks, neighborhoods and newsrooms.

About Edconic

Knowledge is our passion. We thrive at the intersection of business and education and have built a global reputation for developing world-class learning programs to nurture the industry leaders of tomorrow.  

Our mission is to empower lives through education. We seek to understand the passions of a new generation of students to help transform those passions into meaningful and fulfilling career trajectories. We do this by delivering relevant, experiential courses taught by industry experts from the world’s best brands. 

Edconic has been operating for two decades beginning with the acquisition of the London campus of Sotheby’s Institute of Art in 2003. Over the years we have built a portfolio of world-class academic programs with iconic brands including Sotheby’s Institute of Art, The School of the New York Times (est. 2016), City Football Leadership Institute (est. 2022) and Conde Nast College of Fashion & Design (acquired in 2022). Edconic is owned by Cambridge Information Group (CIG), a family-owned investment firm since 1971 focused on long-term and meaningful ventures in education, technology,

Position Description

The role of Operations and Program Administration Intern spans 8 weeks over the summer and will play a crucial role in the support of ensuring the smooth delivery of our Pre-College programs.  

Essential Duties and Responsibilities  

The following are key responsibilities of the Operations and Program Administration Intern. Other duties may be assigned as needed: 

• Support all on-the-ground operational processes to ensure the smooth execution of programs
• Collaborate with cross functional teams including Academics, IT, Finance, Marketing, Admissions, among others 
• Support the faculty and contractor (guest speaker) booking, contract and payment processes
• Liaise with program Welcome Desk, the central communication center for the pre-college program, as well temporary administrative, academic and residential life staff. 
• Assist in organizing program events including but not limited to Student Orientation, Parent engagement, student welcome soirees, Speaker Series and Closing Ceremony
• Support the maintenance of the program project management platform, Monday.com to track faculty onboarding information
• Actively participate in staff meetings, regularly scheduled program planning meetings, weekly one-on-one meetings with supervisor, and other meetings as assigned   
• Supporting other teams and programs as required
• Administrative oversight for the following:
  1. Site Visit Coordination: Liaise with the Academics/Operations team to track all logistics related to student site visits 
  2. Classroom & Program Support: Assist with the preparation and distribution of classroom materials, educational technology, and boxed lunches. Ensure that all materials are delivered accurately and on time.
  3. Guest Speaker Coordination: Manage the onboarding paperwork for guest speakers, ensuring all necessary forms are completed and submitted. Support guest speaker logistics, including setting up Zoom calls for virtual speakers, on-site guest speaker pickup and handling any related technological needs.
  4. Communication Management: Facilitate communication between staff, faculty, and external partners and vendors.
  5. Student Support: Serve as a point of contact for student requests and concerns, providing guidance or redirecting to the appropriate staff when necessary.
  6. Faculty Liaison Support: Assist with the coordination of faculty-related activities, including the preparation and deployment of materials for Faculty on the first day of academic programming and other faculty-related events.
  7. Safety & Compliance: Adhere to safety and discipline protocols, ensuring a safe environment for students both on campus and during off-site activities.

Knowledge & Abilities 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Knowledge and Abilities

The requirements listed below are representative of the knowledge, skills, and ability necessary to perform this job successfully. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Highly productive, able to work effectively and efficiently on a variety of projects simultaneously and autonomously 
• Demonstrated project management skills, especially working across diverse teams and corporate cultures    
• Excellent organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions: detail-oriented and proactive/self-starter   
• Outstanding interpersonal skills/highly collaborative: work well within a team environment to plan, implement, and troubleshoot; as well as maintain composure in stressful situations, make sound judgments, and work under deadline pressure   
• Proficient in Microsoft Office: Word, Excel, Outlook, and PowerPoint   
• Proficient in/willing to learn the following systems, amongst others:      
• Monday.com
• Airtable 
• DocuSign electronic signature management systems (or similar)
• Orah-Student Engagement/Management System
• Pronto Communication App
• Canvas Learning Management System

Additionally, the individual must:

• Demonstrate a high degree of professionalism, discretion and diplomacy in interpersonal relationships  
• Must be adaptable to unexpected challenges, situations,and ever-changing environments. Must be willing to be flexible and pivot when necessary
• Support and embrace diversity and inclusiveness
• Comply with regular weekday (Monday-Friday) attendance/availability during core business hours and be available to work on-site in New York City onsite/in-person for the duration of program until July 31. 
• Be willing and available to work additional hours, as needed   
• Be willing and available to travel, as needed  
• Be willing to obtain CPR certification 

Education, Work Experience and/or Licensure 

• Must be legally authorized to work in the United States.
• Bachelor’s degree and current graduate student pursuing Arts Administration, Arts Management degree, or similar
• At least 2 years of job experience in administrative roles, preferably in education or arts-focused settings (e.g., secondary education/university, or arts organizations/enterprise). Experience in a fast-paced, student-centered environment is a plus.
• Must be willing to obtain a CPR certification prior to the start of the program (a reimbursement will be provided)

Language Skills 

While no special language skills are required for the position, applicants should be capable of upholding the highest standards of written and spoken English, in professional settings. The ability to speak another language is a plus. 

Employment Date, Hours, Schedule:

The Operations and Program Administration Intern role is a full-time, temporary position from June 7-July 2026, including both Juneteenth and the 4^th of July holidays, with the possibility of occasional evening work. Additionally, there will be two weeks of paid training prior to the start of the pre-college program.

Candidates must be available to work during the entire term and be prepared for a dynamic, fast-paced environment.

Physical Demands  

The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  
 

• Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach.  
• Ability to lift up to 25 lbs.

Stipend 

The Operations Administrative Assistant position offers a stipend of $7,000 for the full summer program duration (4, two-week terms thus the equivalent to $1750 per Term). Additionally, there is a separate training stipend of $700.00. 

Schedule

Operations Administrative Assistant must complete a series of online training and in-person training prior to start of program. Dates of commitment are as follows:

• May 25-June 5 Pre-College Virtual Onboarding and Training
• Pre-College Term 1, June 7-June 19
• Pre-College Term 2, June 21-July 3
• Pre-College Term 3, July 5-July-July 17
• Pre-College Term 4, July 19-July 31

This position offers the following:

• An opportunity to work with a passionate team of diverse individuals including faculty and students
• Academic environment with faculty and industry professionals of distinction

Other Requirements  

All staff will be working closely with minors and will need to pass a criminal background check and successfully complete all training. All positions will require use of one’s personal cell phone.

Work Environment

The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a basic office/academic environment.

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Edconic reserves the right to modify this job description in its sole discretion.

Edconic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.