Operations Administrator

Summary of Position: The Operations Administrator supports manufacturing performance by maintaining accurate MRP data, coordinating production schedules and material information, preparing operational documentation, and facilitating communication among Operations, Purchasing, and Program Management. Essential Responsibilities MRP and Inventory Administration Maintain accurate, complete, and current MRP data, including manufacturing inventory, material locations, and other required system inputs. Conduct scheduled MRP audits, identify discrepancies, and support timely corrections in accordance with established data-entry standards. Finalize combined materials entered by others and physically verify that materials are stored in the locations recorded in the system. Create material requisitions with required standard notes and coordinate purchasing activity through approved MRP processes. Monitor system priorities, maintain supporting system documentation, and assist employees with proper MRP use. Production Scheduling and Material Coordination Support production routing and the development and maintenance of manufacturing schedules. Gather schedule inputs, progress updates, dependencies, capacity information, and constraints from fabrication, quality, welding, presswork, finishing, and other manufacturing departments. Update and communicate schedule changes to stakeholders and track schedule adherence. Prepare work orders, bills of lading, shipping orders, and other documents needed to route materials in accordance with system protocols. Create linear combining runs and perform plate-nesting tasks using prescribed software. Reporting and Documentation Collect, review, and analyze key performance indicators and prepare reports, budgets, charts, presentations, and other operational materials as needed. Produce, review, and edit operational communications for accuracy, clarity, and consistency. Maintain MRP procedures, records, files, and related documentation in accordance with established standards. Collaborate with Operations departments to develop and update standard operating procedures for MRP use and related workflows. Perform other administrative duties that support manufacturing operations. Cross-Functional Support and Continuous Improvement Coordinate with Program Managers, department supervisors, manufacturing leads, Purchasing, and other stakeholders to support operational priorities. Participate in meetings related to scheduling, program tracking, material planning, capacity planning, and operational performance. Identify opportunities to improve MRP workflows and alignment with other departmental processes, and support implementation of approved improvements. Provide employees with guidance on established MRP processes and escalate system or data issues through appropriate channels. Maintain effective working relationships, communicate changes promptly, and keep the work area organized and safe. Qualifications and Skills: Required High school diploma or equivalent Administrative or operations-support experience Proficiency with Microsoft Excel and other Microsoft 365 applications Ability to maintain accurate records and manage competing priorities Preferred Associate degree or bachelor’s degree Experience in a manufacturing environment Experience with MRP/ERP systems Familiarity with Strumis and ProNest softwares or similar Familiarity with bills of material, inventory management, and production scheduling Desirable character, enthusiasm, and demonstrated ability to learn will be considered in lieu of experience. Skills Excellent verbal and written communication proficiency. Time management and ability to meet deadlines. Attention to detail. Ability to effectively coordinate with input from multiple leaders. Ability to collaborate cross functionally with many stakeholders. Ability to work independently and in group settings. Ability to multitask and prioritize Problem solving and decision-making skills. Knowledg…

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