Operations Administrator

Important Applicant Notice: This is a high-accountability, technologically advanced Operations Administrator position within our established critical infrastructure corporate office in Houston, TX (77060). This is a Hybrid role (requiring 3 days on-site weekly) and requires a minimum of 3 years of verifiable QuickBooks Online experience alongside advanced Microsoft Excel proficiency. Candidate Fit Note: This position requires a professional who thrives on structural execution, systematic task management, and cross-functional corporate agility. Candidates seeking a rigid, siloed set of static routine duties, those resistant to leveraging modern digital automation/AI tools, or individuals requiring close daily micromanagement will not align with our operational model. Furthermore, as this role heavily focuses on project logistics, compliance data pipelines, and procurement workflows, it will not align with candidates whose primary career objective is traditional general ledger accounting or corporate tax strategy. Company Overview JS&J Solutions is a premier, asset-light technical asset management and project staging corporation specializing in critical infrastructure for the energy and high-compute data center sectors. The enterprise provides specialized space orchestration, engineered environmental preservation protocols, and rigorous inbound/outbound QA/QC condition documentation for high-value original equipment manufacturer (OEM) machinery. Position Overview We are seeking an exceptionally organized, analytical, and highly accountable Operations Administrator to serve as the definitive operational anchor for our back-office infrastructure. In this full-time corporate role, you will assume full ownership of the day-to-day transactional execution, compliance administration, and data entry for Accounts Receivable (AR), Accounts Payable (AP), and purchase order (PO) management within QuickBooks Online. This position serves as a vital cross-functional node, collaborating directly with our On-site Operations Coordinator to seamlessly translate complex field logistics and multi-million dollar machinery documentation into precise client billing structures. Operating within strict internal controls, this role carries zero independent spending authority; the administrator manages all rigorous tracking, data entry, and communication workflows, systematically routing all transactions and compliance files through QuickBooks Online approval workflows for executive sign-off. Key Performance Standards & Success Criteria Data Integrity & Integration: Day-to-day transaction processing for accounts payable, accounts receivable, and purchase order tracking must be executed with 100% precision and zero data entry discrepancies. Compliance Framework Maintenance: Corporate vendor onboarding packets, client billing configurations, and subcontractor Certificates of Insurance (COIs) are systematically audited, archived, and tracked well ahead of expiration deadlines. Multi-Departmental Alignment: Establish a seamless, highly collaborative communication loop with the On-site Operations Coordinator to accurately record physical field activities within our formal QuickBooks routing logs. Workflow Optimization: Keep back-office data pipelines for major infrastructure projects pristine, while continually leveraging modern software utilities and automated features to reduce administrative cycle times. Core Areas of Responsibility 1. Transactional Billing & Financial Administration Accounts Receivable (AR) Management: Manage full-cycle client billing data entry. Generate, verify, and distribute accurate client invoices based on specific contract parameters. Track aging AR accounts, maintain professional, consistent communication channels with client AP departments, and systematically manage collections workflows to optimize cash flow cycles. Accounts Payable (AP) Administration: Receive, audit, code, and log all incoming vendor and subcontractor invoices i…

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