Operations Administrator

Job Details for Operations Administrator Court Name/Organization Missouri Eastern Federal Public Defender Overview of the Position The Operations Administrator is a key member of our administrative team, working closely with the Administrative Officer and administrative staff on all aspects of judiciary office administration. You’ll touch nearly every operational function – procurement, space and facilities, travel, financial support, internal controls, and more – and will be trusted to handle complex, confidential work with professionalism and precision. Location St. Louis, MO Opening and Closing Dates 10/15/2026 - 11/11/2026 Appointment Type Permanent Classification Level/Grade JSP 9-12 Salary $63,288 - $119,315 Announcement Number 27-01 Position Description General duties and responsibilities of administrators include, but are not limited to: Ensures adherence to applicable federal and local procurement, travel, financial, facilities, and administrative requirements. Develops knowledge of requirements and restrictions established by the Defender Services Office, the Administrative Office of the United States Courts, the Guide to Judiciary Policy, applicable statutes, and General Services Administration regulations. Procures supplies, equipment, library materials, furniture, expert services, and other professional contract services through authorized government sources, purchase-card transactions, competitive quotations, existing government contracts, or new contracts within delegated authority Assists with the administrative coordination of office space and facilities, including the planned GSA build-out, renovations, repairs, equipment installation, telecommunications, vendor access, project documentation, and completion of outstanding action items Administers the Employee Health Unit program, including participating-agency communications, participant counts, agreements, cost-allocation and billing support, contract administration, purchasing, and coordination with the EHU nurse, participating agencies, and other stakeholders Provides administrative support for personnel functions under the direction of the Administrative Officer, including recruitment and onboarding logistics; collecting and routing approved personnel forms; scheduling fingerprinting and other security processing; coordinating orientation, systems access, equipment, and workspace needs; maintaining onboarding and separation checklists; and managing the administrative onboarding and offboarding of interns, law clerks, and other temporary personnel Provides support for accounts payable and financial-processing functions, including vendor communications; receiving, verifying, and coding invoices; preparing invoices for payment; and ensuring supporting documentation is accurate and complete Provides support for official travel administration, including reviewing travel requests, preparing travel authorizations, arranging transportation and lodging, making authorized travel-card purchases, preparing vouchers, resolving routine travel issues, and maintaining required supporting documentation Maintains complete and accurate documentation for assigned administrative programs and responds to inquiries from employees, vendors, participating agencies, and other government offices Performs regular reception duties, including answering telephones, directing calls, greeting visitors, and receiving in-person deliveries Performs all other duties assigned Qualifications To qualify, the applicant must have the following: Have a bachelor’s degree or an equivalent combination of education and progressively responsible related experience, with at least five years of relevant experience preferred A general understanding of the methods and skills required for accomplishing the tasks outlined in the duties described above Proficiency with Microsoft Office and Adobe Acrobat and the ability to learn judiciary financial, travel, procurement, and administrati…

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